Job Profiles: What skills are needed to be an Accounts Payable Clerk?

Job Profiles: What skills are needed to be an Accounts Payable Clerk?

If multi tasking and elaborate organising sound like you, and you have proven experience in the basic accounting principles, with competency in data entry to boot, then a career as an Accounts Payable Clerk could be for you. KennedyPearce takes a look at what kind of person is required for the job:

The Role: 

An accounts payable clerk is responsible for completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. Their role is imperative for making sure municipal finances are accurate and up to date, that staff are paid in a timely manner and that vendors and suppliers are paid within established time limits.

Reports to: Director of Finance

Key Day to Day Duties:

  • Receive and verify invoices and requisitions for goods and services
  • Data enter invoices for payment
  • Maintain listing of accounts payable
  • Maintain updated vendor files and file numbers
  • Verify pay amounts, hours of work, deductions, etc.
  • Verify coding and obtain signatures
  • Batch paysheets for data entry
  • Data enter of payroll information

 Key Technical Skills needed to be an Accounts Payable Clerk:

To work as an Accounts Payable Clerk you need working knowledge of basic accounting principles, alongside proven experience of administrative and data entry work. Having great computers skills and experience with key computer programs and software is paramount.

  • Knowledge of accounts payable and accounts receivable
  • Ability to maintain general ledgers
  • Computing skills, including the ability to operate computerized accounting, spreadsheet and wordprocessing programs
  • Competentcy in Microsoft Office
  • Knowledge of payroll functions and procedures
  • Accuracy and efficiency when completing data entry tasks

Key soft skills needed to be an Accounts Payable Clerk

stressDue to the nature of the job an Accounts Payable Clerk must be highly organised and  make sure all data is up to date to ensure that all employers and clients are paid accurately for their work. There is a lot of pressure in this role as it comes with a lot of responsibility, only those with effective time and stress management skills need apply

  • Analytical and problem solving skills
  • Attention to detail and a eye for a high level of accuracy
  • Very effective organizational skills
  • Judgement & decision-making skills
  • Time and Stress management skills
  • Multi-tasking skiils
  • Effective verbal and listening communications skills

In addition to these technical and soft skills, an Accounts Payable Clerk must also be trustworthy. It is their duty to maintain confidentiality concerning financial and employee files.

Do you think you have the skills needed to be an Accounts Payble Clerk? Search KennedyPearce jobs to find suitable roles in you area






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