Accounts Assistant

Accounts Assistant

KennedyPearce are currently working with a UK leading property business firm in Central London. We are now supporting them in their search for a Accounts Assistant. This role will be reporting to the Head of Finance. You will one in a team of four in the Accounts Payable & Recievable tean.

There are currently over 600 suppliers on the Purchase Ledger handling 700 invoices per month across 38 entities with a value of over £10m. There are 3,000 residents paying their rent by Direct Debit on a daily basis

The group has £1 billion in property assets, and approximately £40million in annual revenues through rents.

* Process supplier invoices on a daily basis, match to purchase orders. Return invalid documents to suppliers as and when necessary.
* Distribute supplier invoices for authorisation to various departments.
* Monitor and review outstanding invoices, answer suppliers’ phone calls with prompt resolution of queries
* Prepare monthly reconciliation of supplier statements
* Prepare payment runs every two weeks for review and sign off by CFO
* Process BACS payments through internet banking
* Reconcile the purchase ledger to the general ledger on a monthly basis.

* Processing the revenue via the sales ledger on the Qube Accounting System. This involves processing credit/debit card receipts and bank transfer revenue.
* Processing the daily direct debit collections via Qube and the online banking system.
* Work closely with the Contracts department to deal with queries on direct debits, tenancy transfers, tenancy terminations and tenancy renewals.
* Work through a list of common daily tasks including the processing of failed direct debit receipts, sending arrears letters out to residents, processing deposit returns and bank details changes.
* Report weekly on system status and resident charge errors that need correcting.
* Produce and review a weekly debt report.
* Process monthly rent increases in line with the Consumer Price Index.
* Other Ad hoc tasks.

The relevant candidate must have the following:

* AAT/ACCA studier.
* Strong systems skills and comfort with IT system based processes
* Strong communication skills with the ability to work with colleagues at all levels including non-finance members of staff
* Organisational skills with the ability to work independently, under pressure and to deadlines
* Confident in use of Excel

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