Corporate Receptionist

Corporate Receptionist

An experienced Arabic Corporate Receptionist is required to provide an excellent front of house service to both client visitors and internal staff. You will be required to provide excellent customer service and be the first point of contact for all enquiries

Main Duties as below:

Reception Duties

* Operate the switchboard, route non DDI calls, take messages as and when required
* Dealing with clients on Business as Usual Activities on who to contact for a variety of queries
* Car Bookings including chauffer driven for clients and staff
* Arranging and booking couriers for the Branch staff and clients, maintaining courier logs
* Liaising with catering for meetings and preparing and serving beverages in the absence of the caterer
* Spare and replacement Security Pass Management
* Maintain booking log for meeting rooms and ensure they are kept tidy
* Maintain Visitor Book
* Ensure fax machine is always in working order, log faxes and inform the recipient on completion of hat they are ready to be collected in a timely fashion.
* Log & Record Returned Mail
* Log, record and instruct finance to pay invoices for couriers, milk & newspapers
* Liaising with Branch third parties on tasks relating but not limited to deliveries of office goods and services
* Ensure all third party invoices are logged and instructions are passed to finance to pay

Administrative Duties

* Providing support to the Branch and management where tasks will include but not limited to:
* Printing, Faxing, arranging personal travel, creating presentations for other departments
* Preparing and typing official Bank letters, printing and distributing of reports,
* First point of contact to Management on 6th Floor for administrative support and personal travel bookings
* Hotel Bookings for staff and clients visiting London

Person Spec

* Have excellent communication skills
Previous customer services skills would be beneficial
* Accurate, organised individual, flexible and happy to undertake any task in support of the team members and thus the client
* A pleasant and patient manner is required, as this person will be the first point of contact for the company
* Should have a “can do” attitude combined with a flexible approach to the tasks required
* Previous administrative skills preferred
Good computer skills e.g MS Word / Excel with the ability to learn in house systems

Start Date: This is an immediate temp role to start ASAP
Duration: Initially for up to 3 months
Salary: £10 – £13 per hour
Location: City of London

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