Dividends/Asset Administrator

Dividends/Asset Administrator

Our client, a City based FS company are looking to recruit a Dividends/Asset Administrator.

Job Title
Client Money and Asset Administrator (Custody Asset Income Team)

Corporate & Client Accounting

Reports to
Custody Asset Income Team Leader

Responsible for
No direct reports

Job purpose:

The Client Money and Asset Department’s overarching responsibility is that of ensuring all client money and assets held by clients are recorded accurately to enable the firm at any time to distinguish client money and assets held for one client from client money and assets held for any other client.
Individuals on this team are responsible for accurately processing all client income, including dividends and fee rebates, within regulatory and internally prescribed deadlines.

Key Areas of Responsibility

Primary Objectives:
Processing dividends received and chasing expected dividends;
Processing Fund Manager rebates received and chasing any that are expected;
Producing weekly matching reports sent to high level management;
Investigating queries that may arise;
Continually seeking to improve processes to make them more efficient;
Ensuring procedures and process maps are relevant, well presented, accurate and current;
Awareness of CASS 6/7 and other regulations that impact the work of the Client Accounting teams;
Good understanding of how the team’s work impacts other areas within the business.


CASS Regulations
Ensure team adherence to all processes as documented in written procedures and awareness and understanding of CASS rules applicable to all tasks performed and adherence to such rules.

Treating Customers Fairly
Ensure that the FCA’s requirements for Treating Customers Fairly are adhered to in all work processes.

FCA Principles for Business
Ensure adherence to Principle 10 “A firm must arrange adequate protection for clients’ assets when it is responsible for them” through the discharge of the primary objectives of your role.

Continual Professional Development
Undertake and oversee continual professional development relevant to the role you perform and relevant to your team’s roles and in line with the company’s Training and Competence Scheme.
Continue to maintain technical knowledge and contribute to the knowledge development needs of other team members.

Compliance & Risk
Adhere to all processes and deadlines as required by the Compliance department in line with FCA regulations.
Understand the risks, control and governance requirements for the group and flag and escalate risks and error within your remit.

Job Title
Client Money and Asset Administrator (Custody Asset Income Team)

Knowledge and Qualifications

Understanding of Financial Services and FS products
GCSE grade ‘B’ in Maths and English

Degree in Maths, Economics or other Finance discipline
Financial Services qualifications, e.g. IAQ / IOC, CFP, IMC
Knowledge of Crest and banking software
Knowledge of FCA and CASS rules


12-18 months experience in Financial Services within Asset Manager / Investments
Dividends processing experience
Exposure to Structured products, Unit Trusts and OEICs
Experience of CASS compliant procedures
Highly proficient in MS Excel

Previous third party administration experience
Experience of operating CASS compliant procedures


Can do positive attitude
Able to work in a pressured environment
Excellent attention to detail
Ability to work as part of a team to achieve targets and improve
Ability to summarise large quantities of complex data accurately
Excellent communication skills, both written and verbal

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