Operations Clerk

Operations Clerk

Our client, an International Bank based in the City are looking to recruit an Operations Clerk to join their expanding Operations Department. You will perform tasks relating to import and export documentation administration and correspondence handling during initiation and settlement business, including L/Cs, Clean and Documentary Collections, Bank Guarantees, Trade Finance Business. Review AML findings and assessment in supporting trade transaction.

Main responsibilities will include;

* All tasks relate to administration aspects of import transactions including: L/C issuance; L/C acceptances; Documentary for Collections, effecting payment under L/Cs, bank guarantees/ standby L/Cs and import finance. Double check documentary contents and information for delivery before dispatch to counterparty.
* All tasks relate to administration aspects of export transactions including: L/C and Letter of Guarantee advising; SBLC advising/confirmation; L/C reimbursement and collections under D/P, D/A, etc. Double check documentary contents and information for delivery before dispatch to counterparty.
* Attend to trade related product administration requirement such as packing loans; factoring; bills discounting; forfaiting and funded or un-funded risk participation.
* Notify Institutional Banking Department on all incoming funds for Trade Finance transactions.
* Diarise, monitor and prepare documentation for fees and charges claim for relevant Trade Finance transactions.
* Liaise with clients on matters relating to documentary import and export letters of credit in line with agreed procedures with BPC.
* Monitor and oversee BPC’s day to day trade transaction processing to ensure transactions supplied through GDMS by Institutional Banking Department are completed successfully.
* Proficient in payment checks with appropriate knowledge and understanding of Swift rules after being made by BPC.
* Timely follow up on irregularities with Institutional Banking Department, customers and BPC.
* Funds position reporting.
* Carrying out periodical accounting reconciliation internally with Credit, Institutional Banking and Financial Control Departments and externally with BPC. Perform manual FOVA posting adjustment when required.
* Review all the CDD and AML/Sanction checks done by Institutional Banking Department on trade services transactions and other product lines as required by the Bank’s policy.
* Keep all AML/Sanction supporting evidences and record for audit trail. Must report/escalate to MLRO for potential positive hit or suspicious transactions in accordance to the Bank’s AML policy.
* Undertake position cover for Syndicated Loan processing in FOVA.
* Undertake position cover for payment and correspondence in Standard Clearing Management System and FOVA.
* Undertake position cover for Nostro accounts reconciliation.
* Undertake position cover for Treasury Settlement.
* Assist Manager and Head of Department in carrying out trade finance related statistical reports for Management and Head Office.
* Make proper registrations to the business as required by the procedure.
* Suggest the upgrading of the working procedure.
* Filing and archiving.
* Other tasks as directed by the Manager or Head of Department.

To be considered for this position, ideal candidates must have the below experience and skills;

* Good knowledge of International trade finance practices and transactions
* Transaction processing systems such as FOVA, Standard Clearing Management System, Summit and Swift
* UCP 600, ISBP
* Attention to detail
* Accuracy and able to adapt to change in workflows
* Analysis, planning and organising
* Excellent teamwork and communication
* Microsoft Office: Excel, Word & PowerPoint
* Bilingual: English/Mandarin is preferable.

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