My client, a leading Legal institution, is looking for a PA who can demonstrate first class administrative support and secretarial service to a number of fee-earners such as Partners, Associates, Trainees and other work providers.

PA Responsibilities:

* To support fee earner administrative activities (for example, bundling, indexing, general organisation etc.)
* To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events
* To prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
* To manage the production of all documents from initiation to delivery back to the relevant fee earner
* To ensure documents returned to fee earner accurately reflect the original request before returning work, including proofreading the document, checking spelling, grammar, sense, amendments and presentation
* To undertake general filing administration, liaising with Filing Administrator as appropriate
* To pro-actively manage diaries, arrange meetings
* To undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
* To undertake limited typing i.e. urgent short documents (digital and non digital dictation)
* To make travel arrangements (visas, flights, hotels, dinners)
* To work collaboratively with other secretarial support for the Department, to provide a responsive and professional secretarial support service to fee earners and clients
* To ensure that there is comprehensive telephone cover across the department, in accordance with the standard operating procedure
* To organise and liaise with Filing Administrators for routine administration tasks and the Document Support Unit for document production/amendments
* To provide personal support (non BM related), subject to PA’s discretion
* To maintain CRM by updating InterAction and maintaining fee earner contact list
* To support Marketing and BD administration e.g. prepare pitch documents, arrange marketing events, ad hoc research
* To support billing processes and timesheets
* To co ordinate Training administration e.g. book rooms/refreshments, arrange printing of slides and materials, ensure equipment and room set up, create attendance sheet and collect signatures for CPD purposes, liaising with L&D Team
* To support less experienced members of the team e.g. mentoring or buddying
* To work in accordance with Standard Operating Procedures

Enquire about this job

Search For a Job