Overview of Role:
The assistant to the Chief Executive & Deputy Chief Executive is a key role in the organisation. Reporting directing to the CEO, you will be responsible for the smooth running of his diary with the ability to juggle many activities at a time, as well as full control of the Deputy CEO’s diary. The role requires you to work pro-actively and be one step ahead at all times.
You must be straight talking with excellent manners. You must be willing to work hard while always maintaining a positive attitude. Skillful management of key relationships will be part of your core job and you must be the voice of the business at all times. You will need a high- energy, fast paced and flexible approach to the role with the ability to problem solve.
The role includes contact with senior politicians, public figures and high-powered individuals and you need to be able to communicate on all levels and to all participants: from the media, to government, the Board, Advisory Council and our many disparate members in your role as the first defence of the CEO’s time.

Key Deliverables:

* Diary management – managing two diaries successfully and often in tandem
* Travel planning
* Inbox management
* Business administration (Board, AC etc)
* Meeting arrangements
* Member facing
* Working with the team, ensuring seamless integration with the CEO’s activities and meetings
* Acting as the pivot of the team with an overview of everyone’s key activities and work streams
* Being the eyes and ears of the CEO
* Working with the team, identifying improvements in team communications

Required Skills, Experience and Knowledge:

* Solid PA/EA experience – 5 years of relevant experience
* Office suite
* Mac operator
* Excellent people skills
* Great organisational capabilities
* Ability to implement new systems and processes

Personal Qualities:

* Knowledgeable – a good knowledge and keen interest in the creative field, public arts and cultural sectors
* Skilled communicator – the ability to communicate effectively and to forge strong relationships with all levels of staff and stakeholders, both internal and external
* Positive, hardworking and enthusiastic – outgoing, confident and keen to contribute to a productive team environment at a very fast and demanding pace
* Skilled problem solver – finding the way to get things done and always looking for ways to improve
* Reliable – with an ability to adapt to constantly developing circumstances and challenges and able to prioritise effectively

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