Payroll Administrator

Payroll Administrator

KennedyPearce is recruiting for a Payroll Administrator for a luxury brand of serviced rentals in 6 global markets
with plans to be in over 40 locations by 2020. They work with high-net-worth clientele to manage their properties while they are away and provide luxury accommodations when they are travelling.

Our client is looking for a top Payroll Administrator to join their team – a dedicated and diligent individual who can support our growing team. the role is based at the headquarters in London, the Payroll Administrator will report to the VP Finance, working with both Finance and People teams to manage the payroll and benefit processes and propose solutions to support a fast growing business operating in multiple jurisdictions.

This is a challenging role which requires not just technical knowledge, but a high level of EQ to forge strong relationships with the operations, who’ll be looking to you to provide insight and expertise.

The ideal candidate will also be immediately available.


Manage end-to-end payroll process working with our payroll bureau providers, and be responsible for continuous improvement of the payroll for UK employees (currently 150+ payslips per month) and some of the French entities. This includes employee changes, additional payments, pensions, salary sacrifices, benefits-in-kind, statutory payments (SMP, SPP, SSP, ShPP, SAP), and year-end filing (P60s, P11Ds, PSA).
● Continuously review and improve existing processes with the opportunity to bring payroll fully in-house.
● Take on new market payrolls from implementation to monthly management.
● Coordinate payrolls for US, Italian and French employees (currently 200+ payslips per month) when managed locally, by liaising with local payroll administrators and outsourced third-party vendors. Act as an in-house advisor,
guarantee timely processing, ensure tax compliance per country regulations, update employee records and lead design/implementation of process improvements.
● Prepare and publish legal data as necessary in line with legislative requirements.
● Lead global cyclical reward activities (salary review, yearly bonuses etc) including taking care of data integrity, calculations and continuous improvement efforts.
● Partner with the sales team manager to calculate monthly commission pay, cross-checking with Salesforce and booking platform data.


● Manage existing and future benefits for UK employees, including pension and healthcare.
● Be the main point of contact for internal and external benefits queries.

Desrired skills

● Experience in both payroll management and HR data is essential.
● Degree qualification – ideally in an analytical/data science discipline.
● At-home with numbers – know your way around Excel (more than just pivot tablesand v-lookups), and keen to learn more.
● Highly literate, excellent attention to detail and ability to produce accurate,high-quality work.
● Self-motivated and able to plan and deliver work without close oversight.
● Good project management skills including creating clear proposals, aligning stakeholders, focusing on execution whilst keeping hold of the big picture, and involvement in enhancements, optimisation, upgrades.
● Able to maintain confidentiality and discretion at all times.
● Strong communication and stakeholder management skills.
● Well organised, able to multitask and be a team player.
● MoorepayHR experience is preferable.

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