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Accounts Payable

  • Location

    London, England

  • Sector:

    Accounting & Finance

  • Job type:

    Permanent

  • Salary:

    £20000 - £22000 per annum

  • Contact:

    Celia Matkins

  • Job ref:

    CMAP-1407_1560524311

  • Published:

    5 days ago

JOB TITLE: Accounts Payable

DEPARTMENT: Finance

LOCATION: West End, London

SALARY: £21000 - £22000

A highly sought after Media production firm are currently recruiting for the role of Accounts Payable Clerk to join their bustling team. This role will report to the Management Accountant within the Finance team. It is essential that the ideal candidate is able to demonstrate excellent communications skills and previous experience within a similar role.

This opportunity is perfect for anyone looking to get their foot into the popular media sector, or for someone looking to study towards the accountancy qualification.

RESPONSIBILITIES

Purchase Ledger duties

  • Ensuring invoices received are correctly raised as per HMRC guidelines and are forwarded on to the relevant department for approval
  • Processing supplier invoices in a timely manner
  • Ensuring supplier invoices are posted to SAP only when approved and the PO raiser confirmed the goods/services have been received.
  • Monitoring of the Accounts Payable email inbox to ensure timely postings of approved invoices & posting the invoices against the correct PO's
  • Ensuring all non-PO invoices have necessary approvals before posting to correct accounts
  • Ensuring all invoices posted have scanned supporting documents attached in SAP
  • Reviewing debit balances on the purchase ledger
  • Working with the Management Accountants and Financial Controller to ensure costs are accurately recorded (correct profit centres, internal orders, company, FX rate, VAT correctly recorded, etc)
  • Reviewing supplier accounts to identify invoices due for payment
  • Preparing a list of invoices proposed for payment, ensuring all invoices are posted and have all the correct supporting documents with them
  • Preparing payment run including BACS and same day transfers
  • Answering questions arising on review of the payment run by management pre-approval and release
  • Sending remittances to suppliers to ensure correct application of payments
  • Performing supplier statement reconciliations to identify missing invoices, requesting copies and passing these to relevant staff for approval
  • Checking to make sure Vendor bank details correctly match the Invoices and working with the Junior Accountants when this needs correcting

Financial Reporting and month end

  • Ensure all invoice postings are complete as far as possible in the run up to month end
  • Ensure all payments made in the month are posted in the run up to month end
  • Reconcile all bank accounts and post any bank charges and interest at month end
  • Ensure correct documentation is kept and maintained to comply with internal and external controls and legislation
  • Assist with the provision of information for the year and audit process and ensure all information is available and provided on time to the auditors.
  • Compile and analyse data, including time taken to pay invoices

Other areas

  • Provide billings support
  • Assist in covering other finance department members' duties where required
  • Assist with process improvement, encouraging best practice and improving efficiency
  • Any other Ad-hoc areas as required

REQUIREMENTS

  • Prior AP experience - essential
  • Excellent attention to detail
  • Strong communication and time management skills
  • Basic knowledge of book keeping / double entry
  • SAP experience preferable
  • Intermediate/advanced excel is preferable
  • Socialable personality - chatty, friendly and like to be part of a team

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