Administrative Secretary

Posted 01 December 2022
Salary £30000 - £35000 per annum + Hybrid working, travel expenses
LocationCity of London
Job type Contract
Discipline HR & Executive Support
Reference6322_1669894175
Contact NameLily Rivers

Job description

Our client, a charitable organisation, are looking for an Administrative Secretary to join their London based team. This is a pivotal role supporting the Project Director with their day-to-day organisation to ensure efficiency.

Please note, this role is a two-year Fixed Term Contract.

Responsibilities:

  • Comprehensive diary management and complex travel arrangements
  • Assist in the preparation of regularly scheduled reports.
  • Order office supplies, take stock of the supplies
  • Create expense claims
  • Liaise with other stream leaders to handle requests and queries
  • Maintain filing system both online and in the office.
  • Act as point of contact between departments
  • Taking notes and minutes in staff meetings
  • Preparing agendas and minutes of special meetings and following through on decisions that are agreed
  • Support with organizing conferences

Skills and experience:

  • Previous experience as a Secretary/PA/EA/Team Assistant is essential
  • Ability to work at pace ensuring organisation and efficiency
  • Comfortable with using Microsoft Office 365 Suite
  • Exposure within an Accountancy environment would be desirable but not essential