Events Administrator
Reporting to: Head of Events
Up to £33,000
Location: London
Responsible for planning and co-ordination of all events and activity
Main Duties:

• Develop and maintain close partnerships with Conference Organising Committees through regular contact and attendance at organising committee meetings to provide feedback, advice and support
• Working with the communications team develop and deliver a communication plan
• Working with the organisation and delivery of the awards programme
• Sourcing and coordination of venue hire, catering, accommodation, exhibition services and AV
• Organising and management online and paper abstract and presentation submissions

• Collating and producing conference proceedings publications in print and electronic form

• Creating event promotional material
• Promotion of events and activity via digital communication and social media

• Creation and maintenance of conference websites on both website and event management system
• Creation of online registration forms
• Publishing conference presentations online
• Registration and delegate organisation
• Invoice administration

This position will be office based (in London). However, on occasions, travel, nights away from home and work outside of contracted hours will be required.
Skills

• To work well as part of a team

• Exceptional organisational, planning and problem solving skills, with meticulous attention to detail
• Client facing character - warm and friendly personality and genuine passion for putting people first
• Effective communication skills, having the ability to influence people at all levels and build successful working relationships with internal and external customers, suppliers and third parties
• Experience in event organisation, ideally including the staging of technical conferences ( call for papers process/parallel sessions/organising committees etc)
• Communications experience - strong written communication skills and knowledge use of social media