Executive Assistant

  • Location

    West London, London

  • Sector:

    HR & Executive Support

  • Job type:


  • Salary:

    £35000 - £36000 per day

  • Contact:

    Paige Young

  • Contact email:


  • Job ref:


  • Published:

    6 months ago

Executive Assistant - £35,000 Permananet position

An exciting opportunity has arisen for a entertainment company as an Executive assistant to support the Chairman of the business.

Summary of Key Responsibilities

  • Provides support to the Chairman and other members of the senior leadership team.
  • Act as first point of contact for the Chairman to ensure visitors and/or enquirers receive a good level of customer service.
  • Organise meetings & deadlines, communicating effectively and ensuring processes are adhered to.
  • Work with the CEO'S PA to ensure relevant information is processed accurately and efficiently between functions.
  • Act as a role model and professional administrator within the team and support co-ordinators across the business.
  • Dealing with incoming emails
  • Raising invoices, purchase orders and monthly expenses
  • Managing merchandise project including monthly stock take and distribution of all orders placed
  • Point of contact for all press enquiries for the business
  • Handling highly confidential information in a professional and ethical manner
  • Manage personal affairs discreetly
  • Preparing presentations for meetings and quarterly company update
  • Ordering business cards for all new members of staff
  • Working closely with EA to Founder on intricate schedules and daily demands
  • Interact with internal and external partners with integrity, honesty, and knowledge that promote the culture, values, and mission of the company.
  • Manage the day to day meetings and activities, ensuring directors have all required information in good time for preparation purposes. Ensure that the CEO/ General manager has completed any actions prior to meetings and support in the delegation of tasks following meetings.
  • Provide full support to CEO / Chairman & general manager when chairing meetings as required, organising and providing refreshment as and when required.
  • Organise, co-coordinate and provide full administrative support and minute taking for cross-functional meetings. Ensure meeting agendas and minutes are compiled and distributed in a timely fashion.
  • Make domestic and international travel arrangements for the Chairman and general manager and others members of the team, in the most cost effective manner and prepares travel itinerary.
  • Complete monthly expense claims.

I am looking for a bright, diligent & proactive PA with a wealth of experience working as a personal assistant previously. If this role is for you please email me your CV to paige@kennedypearce.com

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