My client a global Financial services firm based in the city are looking for an extremely polished & well presented Executive Assistant to look after the CEO on an interim basis. 6 month FTC

The candidate will need to be highly reliable with a strong sense of organisational skills - great work ethic, ability to adapt quickly & overcoming new challenges. You will need to take pride in building relationships with numerous stakeholders, business leaders and board members. Previous experience as an EA is essential!

Duties include:

• Organise and schedule meetings
• Extensive diary management
• Prepare meeting agendas, perform research for meetings, and take minutes during meetings
• Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
• Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence
• Perform reception duties such as answering phones where necessary
• Manage the diaries and schedules of senior management
• Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
• Liaise with clients and business guests
• Organise events
• Solve simple IT problems and contact the IT department when necessary
• Maintain electronic filing system, ensuring processes and software are up to date and in working order
• Manage projects and follow-up with team members where required
• Maintain a strong working relationship with other relevant departments, including IT, sales, and senior stakeholders
• Liaise with other staff members on behalf of senior management
• Handle payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary
• Prepare and deliver monthly reports