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Executive Assistant

  • Location

    London, England

  • Sector:

    HR & Executive Support

  • Job type:

    Temporary

  • Salary:

    £150 - £180 per annum

  • Contact:

    Paige Young

  • Contact email:

    paige@kennedypearce.com

  • Job ref:

    BBBH13995_1549905806

  • Published:

    2 months ago

My client a global Financial services firm based in the city are looking for an extremely polished & well presented Executive Assistant to look after the CEO on an interim basis. 6 month FTC


The candidate will need to be highly reliable with a strong sense of organisational skills - great work ethic, ability to adapt quickly & overcoming new challenges. You will need to take pride in building relationships with numerous stakeholders, business leaders and board members. Previous experience as an EA is essential!


Duties include:

  • Organise and schedule meetings
  • Extensive diary management
  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings
  • Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
  • Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence
  • Perform reception duties such as answering phones where necessary
  • Manage the diaries and schedules of senior management
  • Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
  • Liaise with clients and business guests
  • Organise events
  • Solve simple IT problems and contact the IT department when necessary
  • Maintain electronic filing system, ensuring processes and software are up to date and in working order
  • Manage projects and follow-up with team members where required
  • Maintain a strong working relationship with other relevant departments, including IT, sales, and senior stakeholders
  • Liaise with other staff members on behalf of senior management
  • Handle payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary
  • Prepare and deliver monthly reports

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