Are you are strong PA capable to support multiple Managers, by prioritising and multitasking responsibilities?

I am business partnering with a reputable Japanese Trading firm, who seek a strong Team PA / Administrator to provide PA support to 5 Managers across the EU Lease, Ship & Aerospace departments.

The successful PA will have experience of and be responsible for;

• Diary management for the to the department Managers, scheduling meetings
• Arranging and managing all business trip requirements and expenses, processing all relevant invoices and general administration duties
• organising international exhibitions for Ship & Marine and Aerospace which will be held in Europe.
• SAP administration/input of contractual data, issuing invoices
• Internal applications (transactions, payment requests, listings update and customer registration)
• Set up and manage timely delivery of any commercial or logistics documents to customers and suppliers, if necessary.
• Monthly budget monitoring and reporting
• IT support to the Departments as an IT promoter.
• Internal communications with various departments in SCEU and Tokyo Head Quarters.
• Issue Sales Contracts, Purchase Contracts and exchanging, if necessary.
• Provide all shipping information and shipping documents to customers and counter parties in a timely manner. Record and control all information on the internal spreadsheet and maintain shipping document files, if necessary.