• Contract role from now until December 2022
• Working in a small team to provide accounting services for a major project
• Day rate or FTC available

The project accountant provides project teams with financial and administrative support on a day to day basis. The project accountant produces financial analysis, accounting reconciliations (e.g. bank account, supplier statements, general ledger accounts), updates budgets, performs credit control and works closely with the project delivery and finance team.

Key Accountabilities:

Bank Reconciliation

• Update the banking receipts file and prepare a bank reconciliation

Project Funds Summary

• On a monthly basis prepare the project disbursement report that summarises delegate receipts and outstanding debtors

Purchase Orders

• Dealing with various queries relating to Purchase Requisitions and Orders while noting and resolving issues

Timesheets

• Reviewing the missing timesheet report and preparing a list of persons with missing timesheets and submitting list to Project team to action.

Invoicing

• Raising Project Acceptance Forms)
• Raising of Sales Invoices on the cSAP system. All sales invoices must be checked by the Financial Controller prior to despatch. To facilitate this process, providing a copy of the PAF or Contract Agreed by the client or Client Purchase Order.
• Provide Project Managers with copies of Sales Invoices on the same day of despatch to client.
• Timely raising of pre bills

Costing Budgets

• Determining billable and non billable cSAP projects and maintaining contracts through cSAP
• Providing CCF (Contract Creation Form) and PE ( Persuasive Evidence) documents for revenue reporting
• Prepare Project budget template using information from the PROCIM costing system
• Providing detailed job analysis along with COS and sales forecasts
• Assisting Project Accounting Manager, other finance team members & shared service centre when needed
• Reconciling costs from PROCIM (industry budgeting and costing software) to cSAP on a weekly basis and ensuring that the necessary adjustments are made within 24 hours of reconciliation.
• Ensure that the Project Forecast Gross Margin & Gross Profit is not less than the Budgeted Gross Margin & Gross Profit.
• Forecast potential revenue losses or gains
• Ensure that any potential cost overruns are communicated on a timely basis to the Project Owner, and in turn to the Project Accounting Manager for review.
• Managing foreign exchange movements on budgets

Credit Control

• Assist in chasing delegates for outstanding settlement of invoices

Reconciling Projects

• Reconciling cSAP project costs to PROCIM Costing Worksheet ; ensuring Final margin and profit is approved by Project Owner & Project Accounting Manager prior to revenue recognition on cSAP

• Other Adhoc Reports and Tasks when covering other members of the team

• Approval of Supplier's Invoices within a timely and regular fashion - the majority of invoices should be cleared within 5 working days (including all tasks undertaken to resolve variances between invoices and purchase orders).

• The project accountant is accountable for late cost accruals which are recommended at completion and financial reconciliation of projects

Key working relationships

• Project managers/team, HODs, finance team, key suppliers and clients

Professional/technical competencies essential to the job

• Strong financial background. Part-qualified intermediate level CIMA, ACCA etc
• Advertising and Marcomms industry experience - at least 2 years relevant experience
• Rreconciliation experience - bank accounts, supplier statements etc.
• Revenue recognition experience
• Experience of working with multi-currency projects
• Excellent administrative and organisational skills