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Receptionist

  • Location

    London, England

  • Sector:

    HR & Executive Support

  • Job type:

    Temporary

  • Salary:

    £25000 - £27000 per annum

  • Contact:

    Tracy Freeman

  • Contact email:

    Tracy@kennedypearce.com

  • Job ref:

    BBBH14002_1549988134

  • Published:

    2 months ago

Receptionist - Temp - Perm £27,000

Our Client who specialises in Investments are looking to hire a temp - perm Receptionist to start ASAP!

The role as Receptionist/Team Assistant is supporting all members of the London Office and working with the global administration team. The role will involve a wide range of administrative and organisational tasks including travel support, meetings, managing annual leave and expenses, managing the facilities and overall office administration.

Duties:

Front Desk

    • Operating phones, answering all incoming calls, transferring to required extension, accurately taking messages
    • Meeting and greeting visitors/clients
    • Managing the reception area and taking pride in its appearance
    • Organising global and local meetings: video-conferencing, Skype for business, liaising with relevant people, arranging rooms and equipment, circulating invites/dial in details/uploading presentations.
    • Managing the meeting room diaries and checking meeting rooms after every meeting, ensuring that they are clean, tidy and stocked ready for use
    • Managing the office post and ensuring all documents are delivered to the correct individual
    • Arranging Couriers and local taxis for employees as and when required

Office Administration

    • Processing expenses / invoice management with the support of CEO on Concur Expense management system
    • Organising all domestic and international travel arrangements, including relevant Visas or other documentation that is required for the London Office
    • Maintaining all contact and email distribution lists
    • Manage the CEO diary and to organise all internal and external meetings
    • Support the HR Manager with all starters and leavers including inductions, desk set ups, ordering business cards, coordinating relevant training
    • Assist the Business Manager and Events Manager with Internal and External client events.
    • Maintaining relationships with vendors to ensure the office runs smoothly

This is a fantastic opportunity for someone that loves being the face of the business but equally enjoys organising!

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