Our Client a Global Insurance business are looking to hire a Team Administrator to join their team on a hybrid working basis. This role will be pivotal in providing assistance and support to the M&A team in managing their day to day activities through the provision of an administrative support service. You will provide various front of house services and administrative services.
Key Responsibilities as a Team Administrator:
Provide front of house service to staff and visitors
Ensure meeting rooms and kitchens are maintained to a high standard, clean and tidy and well stocked
Order supplies for the office e.g. stationery, coffee, lunch supplies, drinks
Arrange couriers as required
Organise refreshments as required
Behave with all clients (both internal and external) fairly and ethically
Assisting with the processing of expense
Preparing welcome packs for new joiners
Preparing materials and setting up IT for meetings
Delivering mail to Post Office or other Howden sites
Organising meetings and booking lunches
Arranging in-house catering
Organising local and international travel arrangements and itineraries
Ensuring compliance with all applicable Group and/or Company policies and procedures
Ensuring correct authorisation is obtained and processes followed when required by the Group and/or Company policies and procedures
Ensuring compliance with legal and regulatory requirements
Ensuring that personal performance, HR and Learning records are up to date
Maintaining accurate records and deal with correspondence appropriately
Skills and abilities needed to perform the role:
Strong interpersonal skills - enjoys meeting people and creates a positive impression Ability to communicate effectively, both verbally and in writing Customer service skills
Ability to work effectively within a team
Ability to produce accurate documentation and to file documents appropriately
Prioritisation and organisational skills - able to demonstrate flexibility with regards to working hours when required and is able to produce a high quality of work within short deadlines.
Attention to detail - takes a pride in their work and produces work which is accurate and error free.
Competent IT skills, including but not limited to Microsoft Outlook, Word and Excel Able to undertake and demonstrate competence in technical training, as required by the industry regulator
Experience in Reception or PA work not essential, training will be given.