Team Administrator

Posted 18 January 2023
Salary £20000 - £24000 per annum + Hybrid Working, Benefits
LocationCity of London
Job type Permanent
DisciplineHR & Executive Support
Contact NameAnna Curran

Job description

Our Client a Global Insurance business are looking to hire a Team Administrator to join their team on a hybrid working basis. This role will be pivotal in providing assistance and support to the M&A team in managing their day to day activities through the provision of an administrative support service. You will provide various front of house services and administrative services. 

Key Responsibilities as a Team Administrator:

  • Provide front of house service to staff and visitors

  • Ensure meeting rooms and kitchens are maintained to a high standard, clean and tidy and well stocked

  • Receive deliveries

  • Order supplies for the office e.g. stationery, coffee, lunch supplies, drinks

  • Arrange couriers as required

  • Organise refreshments as required

  • Behave with all clients (both internal and external) fairly and ethically

  • Assisting with the processing of expense

  • Preparing welcome packs for new joiners

  • Preparing materials and setting up IT for meetings

  • Delivering mail to Post Office or other Howden sites

  • Organising meetings and booking lunches

  • Arranging in-house catering

  • Organising local and international travel arrangements and itineraries

  • Ensuring compliance with all applicable Group and/or Company policies and procedures

  • Ensuring correct authorisation is obtained and processes followed when required by the Group and/or Company policies and procedures

  • Ensuring compliance with legal and regulatory requirements

  • Ensuring that personal performance, HR and Learning records are up to date

  • Maintaining accurate records and deal with correspondence appropriately

Skills and abilities needed to perform the role:

  • Strong interpersonal skills - enjoys meeting people and creates a positive impression Ability to communicate effectively, both verbally and in writing Customer service skills

  • Ability to work effectively within a team

  • Ability to produce accurate documentation and to file documents appropriately

  • Prioritisation and organisational skills - able to demonstrate flexibility with regards to working hours when required and is able to produce a high quality of work within short deadlines.

  • Attention to detail - takes a pride in their work and produces work which is accurate and error free.

  • Competent IT skills, including but not limited to Microsoft Outlook, Word and Excel Able to undertake and demonstrate competence in technical training, as required by the industry regulator

  • Experience in Reception or PA work not essential, training will be given.