Accounts Assistant

Posted 15 March 2023
Salary £23000 - £25000 per annum
Job type Permanent
DisciplineAccounting & Finance
Contact NameJoanna Engel

Job description

Media Organisation seeks an Accounts Assistant to join their team based in West London. The Accounts Assistant would be based within their Shared Service Centre and would suit a candidate who is enthusiastic and enjoys working in a fast paced environment.

Duties of the Accounts Assistant include:

  • Processing high volume and high currency supplier invoices
  • Work with production staff to resolve delivery or price variances that come up during the matching process.
  • Reconciliation of supplier statements using Vlookups, following up on invoice queries and alerting S+V accountants of any areas of concern.
  • Full payment run process for suppliers sending out remittances and filing invoices once paid. Includes Bacs, Chaps and international payments.
  • Dealing with supplier payment queries in a professional and courteous manner by order of priority. Both on the telephone and e-mail.
  • Checking, uploading and payment of all staff expenses
  • Manage a set payment run for staff expenses, dealing with HR and payroll functions to ensure timely payments.
  • Assist and deal with audit queries at financial half year and year-end.
  • Responsible for weekly payment run.
  • Liaise with the Shared Finance Centre regarding any aspect of shared finance function and queries relating to these such as purchase orders, payment queries etc.
  • Posting all manual payments using double entry and journals
  • Preparing the drawdown spreadsheet to calculate what cash needs to be drawn down from Production Bank Accounts. Includes Pivot table and Vlookups calculations.
  • Assist the Finance team with all general finance support to productions.
  • Ad hoc tasks as and when necessary.

Requirements for the Accounts Assistant include:

  • Good interpersonal skills
  • Proactive approach to work
  • Good time management skills
  • Excellent communication skills
  • Attention to detail.
  • Ability to prioritise and manage responsibilities.
  • Team player
  • Approachable
  • Experience of high-volume environment