Accounts Payable

Posted 10 January 2023
Salary £40000 - £45000 per annum + Hybrid working, Great location
LocationLondon
Job type Permanent
DisciplineAccounting & Finance
ReferenceAP - PERM_1673363107
Contact NameJessica Bambridge

Job description

Kennedypearce are recruiting an Accounts Payable candidate to join a finance team within a Private Equity firm in the West End. This role is a hybrid position paying £40-45k. The main purpose of this role is to take responsibility for managing the purchase ledger and payment runs globally.

Main duties include

Expenses - claims processing

  • Check expenses claims against expenses Policy
  • Query expenses outside the policy
  • Advise employees on the policy and the approval process
  • Communicate and follow up when adjustments are required
  • Process multi-currency expenses in the system and manage all stages of approval
  • Run a system report to identify open/rejected claims and communicate to employees on next steps ahead of the payment run

Expenses - cost control

  • Maintain expenses approval software (WebExpenses)
  • Contribute to the development of existing expenses Policy and procedure documents
  • Provide training to claimants and other system users
  • Monthly/quarterly/ad hoc reporting
  • Maintain employee's accounts in Sage 50

Purchase ledger - supplier invoice processing

  • Manage Accounts mailbox ensuring invoices are sent to the system for processing and supplier/budget holder queries are actioned in a timely manner
  • Process multi-currency supplier invoices in the system and manage all stages of approval
  • Run a system report to identify open/rejected invoices and communicate to budget holders on the next steps ahead of the payment run
  • Run aged creditors report and reconcile before payment run

Purchase ledger - supplier management

  • Maintain invoices approval system
  • Maintain supplier contracts dataroom
  • Maintain supplier accounts in Sage 50 (bank account details, address, budget holder, nominal code, etc.)
  • Support with reporting and analysis
  • Provide invoices system training to budget holders
  • Monthly/quarterly/ad hoc reporting

Payment run

  • Maintain beneficiaries on online banking systems
  • Set-up payments online and ensure they are signed before the cut off
  • Send out remittance advices to employees/suppliers
  • Manage payment run process including communication to approvers/signatories, suppliers, budget holders and employees

The ideal candidate

  • Financial Services experience
  • Advanced excel skills (vlookup, pivot tables)
  • Highly organised and efficient self-starter, ability to multitask and prioritise own workload
  • Strong attention to detail
  • - Knowledge of accounting software (Sage 50/Quickbooks/Other)

Please get in touch! Jessica@kennedypearce.com / 0203691774