Kennedypearce are recruiting an Accounts Payable candidate to join a finance team within a Private Equity firm in the West End. This role is a hybrid position paying £40-45k. The main purpose of this role is to take responsibility for managing the purchase ledger and payment runs globally.

Main duties include

Expenses - claims processing

• Check expenses claims against expenses Policy
• Query expenses outside the policy
• Advise employees on the policy and the approval process
• Communicate and follow up when adjustments are required
• Process multi-currency expenses in the system and manage all stages of approval
• Run a system report to identify open/rejected claims and communicate to employees on next steps ahead of the payment run

Expenses - cost control

• Maintain expenses approval software (WebExpenses)
• Contribute to the development of existing expenses Policy and procedure documents
• Provide training to claimants and other system users
• Monthly/quarterly/ad hoc reporting
• Maintain employee's accounts in Sage 50

Purchase ledger - supplier invoice processing

• Manage Accounts mailbox ensuring invoices are sent to the system for processing and supplier/budget holder queries are actioned in a timely manner
• Process multi-currency supplier invoices in the system and manage all stages of approval
• Run a system report to identify open/rejected invoices and communicate to budget holders on the next steps ahead of the payment run
• Run aged creditors report and reconcile before payment run

Purchase ledger - supplier management

• Maintain invoices approval system
• Maintain supplier contracts dataroom
• Maintain supplier accounts in Sage 50 (bank account details, address, budget holder, nominal code, etc.)
• Support with reporting and analysis
• Provide invoices system training to budget holders
• Monthly/quarterly/ad hoc reporting

Payment run

• Maintain beneficiaries on online banking systems
• Set-up payments online and ensure they are signed before the cut off
• Send out remittance advices to employees/suppliers
• Manage payment run process including communication to approvers/signatories, suppliers, budget holders and employees

The ideal candidate

• Financial Services experience
• Advanced excel skills (vlookup, pivot tables)
• Highly organised and efficient self-starter, ability to multitask and prioritise own workload
• Strong attention to detail
• - Knowledge of accounting software (Sage 50/Quickbooks/Other)

Please get in touch! Jessica@kennedypearce.com / 0203691774