Accounts Payable Assistant

Posted 09 July 2024
Salary £30000.00 - £31000.00 per annum
Job type Contract
Discipline Accounting & Finance
Contact NameSamuel Everton

Job description

My client is a market leader in the Healthcare logistics sector. The team consists of highly experienced professionals who are industry experts. The role is a 12 months FTC role with a view to become permanent, the business offers hybrid working model.

The main responsibilities will be, not limited to;

  • Be able to manage the accounts payable inbox using subfolders and ensure invoices are uploaded on to the invoice platform on a daily basis. This includes opening of mail and sorting invoices into the pre-defined policies.
  • Review the general ledger account and cost coding submitted by operations as part of the purchase order and determine if the invoice coding in accounting review is accurate.
  • Apply the correct VAT treatment to the invoice for that specific company and demonstrate a basic understanding of VAT.
  • Review reports generated from the purchase order platform on a daily basis and resolve items with an open status which includes un-submitted invoices, unmatched purchase orders (including purchase orders that have exceeded their limits) and unapproved purchase orders or invoices.
  • Troubleshoot flagged items within the purchase order system and resolve queries raised by users by providing them support.
  • Reconcile supplier accounts to supplier statements on a monthly basis.
  • Process and pay staff expense claims and analyse credit card accounts and journal payments to the finance system.
  • Manage and process invoices using the payment request function and apply the relevant general ledger and cost coding before sending the invoice for approval.
  • Process invoices outside of the accounts payable policy directly into the finance system as required and where required use an upload tool.
  • Any ad hoc duties as required by the Accounts Payable Supervisor / Manager.

Additional Skills

  • Previous experience in a similar role for 2+ years;
  • Experience working in a high-volume environment;
  • Excellent communication & time management skills
  • Ability to manage a steady but high inflow of work and strict deadlines
  • Willingness to work in a primarily team based environment
  • Excellent attention to detail and ability to prioritise work; and
  • Strong customer service and communication skills.