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Accounts Payable Clerk

  • Location

    London, England

  • Sector:

    Accounting & Finance

  • Job type:

    Permanent

  • Salary:

    £20000 - £22000 per annum

  • Contact:

    Bethany Singer

  • Job ref:

    bs34567_1561987480

  • Published:

    21 days ago

As an Accounts Payable Clerk you will be responsible for:

  • Ensuring invoices received are correctly raised as per HMRC guidelines and are forwarded on to the relevant department for approval
  • Ensuring supplier invoices are posted to SAP only when approved and the PO raiser confirmed the goods/services have been received.
  • Monitoring of the Accounts Payable email Inbox to ensure timely postings of approved invoices & posting the invoices against the correct PO's
  • Ensuring all non-PO invoices have necessary approvals before posting to correct accounts
  • Reviewing debit balances on the purchase ledger
  • Working with the Management Accountants and Financial Controller to ensure costs are accurately recorded (correct profit centres, internal orders, company, FX rate, VAT correctly recorded, etc)
  • Reviewing supplier accounts to identify invoices due for payment
  • Preparing a list of invoices proposed for payment, ensuring all invoices are posted and have all the correct supporting documents with them
  • Preparing payment run including BACS and same day transfers
  • Answering questions arising on review of the payment run by management pre-approval and release
  • Sending remittances to suppliers to ensure correct application of payments
  • Performing supplier statement reconciliations to identify missing invoices, requesting copies and passing these to relevant staff for approval
  • Checking to make sure Vendor bank details correctly match the Invoices and working with the Junior Accountants when this needs correcting
  • Maintaining invoices received spreadsheet for the Payment Practice and Performance Reporting (PPPR).
  • Ensure all invoice postings are complete as far as possible in the run up to month end
  • Ensure all payments made in the month are posted in the run up to month end
  • Reconcile all bank accounts and post any bank charges and interest at month end
  • Ensure correct documentation is kept and maintained to comply with internal and external controls and legislation
  • Assist with the provision of information for the year and audit process and ensure all information is available and provided on time to the auditors.

As an Accounts Assistant Clerk you will need:

  • To be able to demonstrate Purchase Ledger experience is essential
  • SAP experience preferable
  • Excellent attention to detail
  • Strong communication and time management skills
  • Basic knowledge of bookkeeping / double entry
  • Intermediate/advanced excel is preferable
  • Collaborative - a great team player who works well alongside all stakeholders
  • Passionate - an ability to enrol, involve and motivate others with your ideas and plans
  • Innovative - a creative flair, with the ability to think differently and offer new solutions and ideas
  • Inspiring - demonstrate drive, tenacity and commitment to the job in hand

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