Accounts Payable Assistant

Posted 15 September 2023
Salary £30000.00 - £31000 per annum
Job type Permanent
Discipline Accounting & Finance
Contact NameSamuel Everton

Job description

This fast-paced globally recognised healthcare logistics business is seeking an experienced Accounts Payable clerk to join its team on a perm basis. The business offer hybrid working and strong career opportunities.

This company is a leader in its field and the team is led by a great Manager. This high-volume role will provide you with variety and a fast-paced exciting environment.

Your duties will include:

  • Be able to manage the accounts payable inbox using subfolders and ensure invoices are uploaded on to the invoice platform on a daily basis. This includes opening of mail and sorting invoices into the pre-defined policies.

  • Review the general ledger account and cost coding submitted by operations as part of the purchase order and determine if the invoice coding in accounting review is accurate.

  • Apply the correct VAT treatment to the invoice for that specific company and demonstrate a basic understanding of VAT.

  • Review reports generated from the purchase order platform on a daily basis and resolve items with an open status which includes un-submitted invoices, unmatched purchase orders (including purchase orders that have exceeded their limits) and unapproved purchase orders or invoices.

  • Troubleshoot flagged items within the purchase order system and resolve queries raised by users by providing them support.

  • Reconcile supplier accounts to supplier statements on a monthly basis.

  • Process and pay staff expense claims and analyse credit card accounts and journal payments to the finance system.

  • Manage and process invoices using the payment request function and apply the relevant general ledger and cost coding before sending the invoice for approval.

  • Process invoices outside of the accounts payable policy directly into the finance system as required and where required use an upload tool.

  • Any ad hoc duties as required by the Accounts Payable Supervisor / Manager.

Additional Skills:

  • Previous experience in a similar role for 2+ years;

  • Experience working in a high-volume environment;

  • Excellent communication & time management skills

  • Ability to manage a steady but high inflow of work and strict deadlines

  • Willingness to work in a primarily team based environment

  • Excellent attention to detail and ability to prioritise work; and

  • Strong customer service and communication skills.