My client is looking for an excellent Administrator / PA to support the Assistant of the General Secretary of the Private Office. You will be working in a busy and varied role providing admin support to the Board Members of this high profile not for profit company, based in Central London

Duties:

• Be the first point contact for the Private Office and its Board Members
• Meet and greet visiting high-net-worth clients on behalf the Private Office
• Working closely with the Assistant of the Grand Secretary with the day to day running of the Private Office
• Work closely with Events team to provide travel itineraries for the UK and overseas travel of its Board Members
• Update and maintain function sheets of events in the private office.
• Typing correspondence, emails and letters
• Management of incoming post, phone calls and emails as required.
• Main liaison between Board members
• Attend and take minutes of weekly senior management team meetings.
• Arrange committee meetings, prepare documentation, and create agendas for distribution in advance of meetings.
• Assist with attending meetings with the opportunity to possibly take minutes of meetings.
• Ensure booking for the company flat diary and travel calendar are updated on a daily basis.
• Devise and maintain up-to-date soft copy filing and retrieval systems.
• Additional similar tasks will be delegated by the Assistant to Grand Secretary in order to support the organisation's objectives.
• Expenses for the Grand Secretary, Board & Committee members using an online system (Sage).
• Raise purchase order and submit invoices as and when required for the department.
• Admin support for the Deputy Grand Secretary and the General Counsel

Must have skills:

• Be an excellent team payer and caring to assist others to ensure objectives are met
• Have excellent organisational skills and an eye for detail.
• Ability to work to deadlines and adapt to changing prioritise.
• Be confident to liaise with all levels of staff including Board Members and Executive staff
• Commitment to work harmoniously and efficiently with and support the Board and Committee of General Purposes, Senior Management and other departments and staff at Freemasons' Hall.
• Previous experience of working with confidential information would be desirable.
• Previous administrative experience is essential preferably experienced with supporting Execs.
• Previous PA/ Team Assistant experience would be beneficial.
• Experience of working in a not-for-profit organisation or a high-profile environment would be desirable

Salary: £25,000 - £32,000 - Plus Bens

Probation = 3 months in which the role will be office based

Location: Central London

Start: Immediate

*Please not interviews will be this week!