Assistant PA

Posted 23 January 2023
Salary £25000.00 - £32000.00 per annum + plus bens
Job type Permanent
Discipline HR & Executive Support
Contact NameTina Byrne

Job description

My client is looking for an excellent Administrator / PA to support the Assistant of the General Secretary of the Private Office. You will be working in a busy and varied role providing admin support to the Board Members of this high profile not for profit company, based in Central London


  • Be the first point contact for the Private Office and its Board Members
  • Meet and greet visiting high-net-worth clients on behalf the Private Office
  • Working closely with the Assistant of the Grand Secretary with the day to day running of the Private Office
  • Work closely with Events team to provide travel itineraries for the UK and overseas travel of its Board Members
  • Update and maintain function sheets of events in the private office.
  • Typing correspondence, emails and letters
  • Management of incoming post, phone calls and emails as required.
  • Main liaison between Board members
  • Attend and take minutes of weekly senior management team meetings.
  • Arrange committee meetings, prepare documentation, and create agendas for distribution in advance of meetings.
  • Assist with attending meetings with the opportunity to possibly take minutes of meetings.
  • Ensure booking for the company flat diary and travel calendar are updated on a daily basis.
  • Devise and maintain up-to-date soft copy filing and retrieval systems.
  • Additional similar tasks will be delegated by the Assistant to Grand Secretary in order to support the organisation's objectives.
  • Expenses for the Grand Secretary, Board & Committee members using an online system (Sage).
  • Raise purchase order and submit invoices as and when required for the department.
  • Admin support for the Deputy Grand Secretary and the General Counsel

Must have skills:

  • Be an excellent team payer and caring to assist others to ensure objectives are met
  • Have excellent organisational skills and an eye for detail.
  • Ability to work to deadlines and adapt to changing prioritise.
  • Be confident to liaise with all levels of staff including Board Members and Executive staff
  • Commitment to work harmoniously and efficiently with and support the Board and Committee of General Purposes, Senior Management and other departments and staff at Freemasons' Hall.
  • Previous experience of working with confidential information would be desirable.
  • Previous administrative experience is essential preferably experienced with supporting Execs.
  • Previous PA/ Team Assistant experience would be beneficial.
  • Experience of working in a not-for-profit organisation or a high-profile environment would be desirable

Salary: £25,000 - £32,000 - Plus Bens

Probation = 3 months in which the role will be office based

Location: Central London

Start: Immediate

*Please not interviews will be this week!