EA TO CFO

Our client, a Global Research company, are looking for an experienced EA to join their London based team. As EA you will be Supporting the CFO & CTO, you will be their 'Gate Keeper' ensuring they receive the most efficient service.

EA duties:

• Coordinating and strategically managing the calendars and diary invitations, ensuring fluidity and avoiding conflicts.
• Scheduling and organising internal and external meetings, ensuring rooms are fully prepared.
• Taking full ownership for managing all international travel and VISA'S and transport ensuring they are in line with company policy.
• Managing the raising of purchase orders, and managing expense claims timely
• Being an effective key point of contact for the Board members, working closely alongside the rest of the team to ensure all of the Executives are supported as required.
• Pulling together presentation materials and creating PowerPoint presentation in preparation for meetings if and when required, preparing packs in advance of meetings.
• Able to liaise with senior stakeholders professionally and discretely

EA Skills and experience:

• Extensive experience working in ideally a global executive in a fast moving professional environment.
• Adaptable and can change direction quickly as priorities shift.
• Experience of supporting executives and groups of people of increasing seniority and complexity.
• Comfortable in booking complex travel and organising VISA's along with creating travel itineraries.
• Can take full ownership for managing multiple diaries, calendars and room bookings.
• Proven experience in taking initiative and acting independently without direction.
• Fully conversant in Microsoft Office and Outlook 365.
• Intermediate to advanced level on Excel, Powerpoint and Word.
• High levels of attention to detail, and the ability to handle sensitive and confidential information.
• Have the ability to work with various personality types and be an effective virtual assistant if required.
• Flexible working to accommodate different time zones is essential
• Able to meet deadlines and sudden changes in plan in an organised manner
• A friendly and professional attitude