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  • Location


  • Sector:

    HR & Executive Support

  • Job type:


  • Salary:

    £50000 - £55000 per annum + Excellent benefits

  • Contact:

    Tracy Freeman

  • Job ref:


  • Published:

    8 days ago

Our client, a Global Research company, are looking for an experienced EA to join their London based team. As EA you will be Supporting the CFO & CTO, you will be their 'Gate Keeper' ensuring they receive the most efficient service.

EA duties:

  • Coordinating and strategically managing the calendars and diary invitations, ensuring fluidity and avoiding conflicts.
  • Scheduling and organising internal and external meetings, ensuring rooms are fully prepared.
  • Taking full ownership for managing all international travel and VISA'S and transport ensuring they are in line with company policy.
  • Managing the raising of purchase orders, and managing expense claims timely
  • Being an effective key point of contact for the Board members, working closely alongside the rest of the team to ensure all of the Executives are supported as required.
  • Pulling together presentation materials and creating PowerPoint presentation in preparation for meetings if and when required, preparing packs in advance of meetings.
  • Able to liaise with senior stakeholders professionally and discretely

EA Skills and experience:

  • Extensive experience working in ideally a global executive in a fast moving professional environment.
  • Adaptable and can change direction quickly as priorities shift.
  • Experience of supporting executives and groups of people of increasing seniority and complexity.
  • Comfortable in booking complex travel and organising VISA's along with creating travel itineraries.
  • Can take full ownership for managing multiple diaries, calendars and room bookings.
  • Proven experience in taking initiative and acting independently without direction.
  • Fully conversant in Microsoft Office and Outlook 365.
  • Intermediate to advanced level on Excel, Powerpoint and Word.
  • High levels of attention to detail, and the ability to handle sensitive and confidential information.
  • Have the ability to work with various personality types and be an effective virtual assistant if required.
  • Flexible working to accommodate different time zones is essential
  • Able to meet deadlines and sudden changes in plan in an organised manner
  • A friendly and professional attitude

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