Events and Conference Coordinator, 12month FTC

My client are a subscription magazine membership body based in the heart of central London, looking for an Events and Conference Coordinator to join them on a 12month FTC to cover a maternity cover.

As the Events and Conference Coordinator you will be responsible for the planning and co-ordination of all events and conferences.

All events and conferences will be UK based and range from 1 day to 3 days events.

Occasions, travel/ nights away from home and work outside of contracted hours will be required.

Technical events will include "call for papers" experience of this is preferred.

Main Duties:

• Develop and maintain close partnerships with Conference Organising Committees through regular contact and attendance at organising committee meetings to provide feedback, advice and support
• Working with the organisation and delivery of the Starpack awards programme
• Sourcing and coordination of venue hire, catering, accommodation, exhibition services and AV
• Organising and management online and paper abstract and presentation submissions
• Collating and producing conference proceedings publications in print and electronic form
• Creating event promotional material (in association with Design Team)
• Promotion of events and activity via digital communication and social media
• Creation and maintenance of conference websites on both the website and Eventsforce event management system
• Creation of online registration forms
• Publishing conference presentations online
• Registration and delegate organisation
• Invoice administration
• Support and attendance for events organised by other team members will be necessary