Executive Assistant - Media & information Firm 6 Month FTC

The Executive Assistant will be responsible for delivering a high standard of administrative support to a number of VPs.

Key Responsibilities:

• Extensive calendar management, including meeting coordination, both internally and with executives and assistants throughout the company / at other firms, and across time zones
• Administrative duties, such as: arrangement of international and domestic travel, completing and submitting expense reports, processing new starters/leavers/contractors, filing, screening calls, taking messages and making catering arrangements for meetings
• Arrange logistics for onsite and offsite meetings; negotiate with suppliers for meetings and other needs
• Provide support for the preparation complex documents and presentations on behalf of the VPs, including co-ordination and drafting of the monthly functional business dashboards for each organisation and quarterly expense forecasting process
• Liaise and network with executive assistants throughout the organisation, keeping up to date on company-wide matters
• Manage and create Purchase Orders using the companies SAP system
• Maintain team distribution lists and internal collaboration websites on the Thomson Reuters Hub
• Provide holiday or equivalent cover for other Executive Assistants within Legal UKI as required

Other added duties:

• Processing of new starters/leavers/contractors including ordering/returning IT & Telephony equipment
• Support in setting up complex (e.g. with external visitors or very large groups) meetings & room bookings (including catering if required)
• Support in arranging complex international and domestic travel

Experience Required:

• Proven experience within an EA or other administrative role
• Basic understanding of financial expense reporting
• Advanced knowledge of Microsoft Office suite including: Outlook, PowerPoint, Excel and Word
• Track record of dealing with conflict resolution
• Ability to build relationships, influence and gain resource from across the organization
• Proven ability to work with sensitive and confidential materials.
• Proven ability to prioritize and manage multiple projects simultaneously

The candidate:

• Stakeholder relationship building skills
• Methodical and strong organisational skills
• Takes initiative and proactive in highlighting potential issues / conflicts
• Excellent interpersonal skills
• Ability to work with strong personalities

Please contact me - paige@kennedypearce.com for more info - Calling immedatly avilable candidates only. Please do not apply if you are on longer than 1 weeks notice.