Executive Assistant

  • Location

    City of London, London

  • Sector:

    HR & Executive Support

  • Job type:


  • Salary:

    £180 - £181 per day

  • Contact:

    Paige Young

  • Contact email:


  • Job ref:


  • Published:

    11 months ago

Executive Assistant - Media & information Firm 6 Month FTC

The Executive Assistant will be responsible for delivering a high standard of administrative support to a number of VPs.

Key Responsibilities:

  • Extensive calendar management, including meeting coordination, both internally and with executives and assistants throughout the company / at other firms, and across time zones
  • Administrative duties, such as: arrangement of international and domestic travel, completing and submitting expense reports, processing new starters/leavers/contractors, filing, screening calls, taking messages and making catering arrangements for meetings
  • Arrange logistics for onsite and offsite meetings; negotiate with suppliers for meetings and other needs
  • Provide support for the preparation complex documents and presentations on behalf of the VPs, including co-ordination and drafting of the monthly functional business dashboards for each organisation and quarterly expense forecasting process
  • Liaise and network with executive assistants throughout the organisation, keeping up to date on company-wide matters
  • Manage and create Purchase Orders using the companies SAP system
  • Maintain team distribution lists and internal collaboration websites on the Thomson Reuters Hub
  • Provide holiday or equivalent cover for other Executive Assistants within Legal UKI as required

Other added duties:

  • Processing of new starters/leavers/contractors including ordering/returning IT & Telephony equipment
  • Support in setting up complex (e.g. with external visitors or very large groups) meetings & room bookings (including catering if required)
  • Support in arranging complex international and domestic travel

Experience Required:

  • Proven experience within an EA or other administrative role
  • Basic understanding of financial expense reporting
  • Advanced knowledge of Microsoft Office suite including: Outlook, PowerPoint, Excel and Word
  • Track record of dealing with conflict resolution
  • Ability to build relationships, influence and gain resource from across the organization
  • Proven ability to work with sensitive and confidential materials.
  • Proven ability to prioritize and manage multiple projects simultaneously

The candidate:

  • Stakeholder relationship building skills
  • Methodical and strong organisational skills
  • Takes initiative and proactive in highlighting potential issues / conflicts
  • Excellent interpersonal skills
  • Ability to work with strong personalities

Please contact me - paige@kennedypearce.com for more info - Calling immedatly avilable candidates only. Please do not apply if you are on longer than 1 weeks notice.

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