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Executive Assistant

  • Location

    West London, London

  • Sector:

    HR & Executive Support

  • Job type:

    Temporary

  • Salary:

    £30000 - £33000 per annum

  • Contact:

    Paige Young

  • Contact email:

    paige@kennedypearce.com

  • Job ref:

    BBBH14060_1550759880

  • Published:

    3 months ago

My client a multinational corporation are looking for a polished articulate, enthusiastic Executive Assistant to join their team. Salary £30,000 - £33,000


The company- A Global Infrastructure Firm within the engineering space


The role- Supporting 4 directors


Duties:

  • Extensive diary management
  • Organise and schedule meetings
  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings
  • Book global business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
  • Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence
  • Perform reception duties such as answering phones where necessary
  • Manage the diaries and schedules of senior management
  • Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
  • Liaise with clients and business guests
  • Organise media appearances and events
  • Solve simple IT problems and contact the IT department when necessary
  • Maintain electronic filing system, ensuring processes and software are up to date and in working order
  • Manage projects and follow-up with team members where required
  • Maintain a strong working relationship with other relevant departments, including IT, sales, and PR
  • Liaise with other staff members on behalf of senior management
  • Handle payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary
  • Prepare and deliver monthly reports


An incredible opportunity to work within a well known global firm!

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