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HR Payroll & Operational Manager
- Posted 10 June 2020
- Salary £55000 - £65000 per annum
- Location
- Job type Permanent
- Discipline HR & Executive Support
- ReferenceTPTF_1591795594
- Contact NameTracy Freeman
Job description
HR Payroll & Operational Manager £55,000 - £65,000
My Client, are a leading Global Financial Services business, who have a newly created role to hire a Commercially focused, operationally strong and strategic Payroll Manager.
As a strong Payroll Manager you act as a gatekeeper to the Head of HR, Lead a team of 3 in the London HR team, and provide constant support to Global HR teams.
Responsibilities will include but not be limited to:
Global Payroll
- Manage the Global payroll functions in accordance with local laws and regulations;
- Keep up to date with local legislative changes that may impact payroll processes globally (e.g. UK Pension Regulation, EU Working Time Regulations etc.)
- Responsible for timely reporting to external bodies (e.g. Monthly reporting to HMRC, ONS etc.)
Global Benefits
- Continuously assess employee benefits in order to be competitive in local markets;
- Keep up to date with local legislative changes that may impact benefit offerings globally (e.g. UK Pension Regulation)
- Engage with potential Benefit providers and undertaking due diligence in accordance with company policies (e.g. third party provider reviews)
- Conduct regular reviews of Benefit providers and managing the relationship when issues arise (e.g. policy renewals, tenders)
- Manage all Benefit related invoices/payments ensuring they are processed accurately and efficiently in accordance with company policy
People Management:
- Oversee all direct and indirect reports & department activity
- Ensure a culture of respect to all colleagues
- Ensure all direct/indirect reports:
- Comply with FCA principles for business and conduct rules
- Comply with and promote the Company's Code of Conduct and report any failures to comply to Compliance or a Senior Manager as appropriate
- Are set appropriate objectives at the start of each year
- Conduct mid-year/end-year appraisals for direct reports, completing these to the required level within the stipulated timeframes
- Achieve set objectives and review/take action where objectives are not achieved (as appropriate)
- Attend/complete all mandatory training by set deadlines
- Complete the necessary annual recertification checks in accordance with the requested timescales (if applicable)
- Identify Training Requirements for Direct Reports
- Cooperate with Compliance and Risk in an open and supportive way, disclosing as appropriate anything relating to the firm which would reasonably require notice or escalation
- Ensure appropriate cover for all holidays, illness, business trips and other expected absences, so as never to cause client detriment or excuse any breach
- Collate metrics and other information on relevant department in order to produce Management Information, featuring non-sales KPIs including conduct, culture and compliance focus
Global HR Policies, Processes & Documentation
- Responsible for HR Operations & Payroll policies & processes ensuring consistency in all jurisdictions;
- Keep up to date with local legislative changes that may impact HR processes globally (e.g. Employment Contract Changes, EU Working Time Regulations, Holiday Pay, Brexit etc.)
- Review any subsequent updates to all HR Template letters (e.g. employment contract templates, joiner & leaver documentation, Maternity/Paternity/SPL letters, Probation/Promotion letters etc.) to ensure they are compliant with changes to employment law/legislation
Onboarding Process & Permanent Employees Day 1 Induction:
- Oversee ultimate responsibility for an appropriate onboarding process and the delivery of the Day 1 induction for all Permanent Employees
- Oversee the HR Operations & Payroll team with regard to annual 'repeat vetting' exercises with the screening company
Technology & Data
- Responsible for the maintenance of all HR / People related systems
- Ensuring accurate and up to date employee records are maintained
- Ensuring the company are GDPR compliant (in relation to Employee Data only)
System Knowledge
- Intermediate/Advanced - MS Office; Outlook, Word, Excel, PowerPoint
- HR Systems (E.g. Cascade, Freshdesk, MessageBird)
- Payroll Systems (Globally)
- Expenses System - Systems@Work