My client is looking for an experienced Legal PA Team Leader to work for a top 20 Legal Firm. This role is dual purpose as you will be a Legal PA to Senior Fee Earner in the Commercial / Construction Litigation Team, as well as supporting a small team of EA/PA's, based in fantastic City offices. You will be working in this fast-paced environment providing supportive and nurturing guidance to the team of 4 PA's and providing support to Fee Earners
Legal PA Team Leader duties
Be the point of contact for the team maintaining holiday, sickness record
Address conduct issues and ensure company policy's are adhered to and maintained
Produce agendas and take minutes of meeting
Liaise with Partners and HR in regard to staffing queries and phased returns to work
Champion change and be an active participation in projects, undertaking testing and providing feedback
Participation in training sessions for new software, processes or procedures
Assist the Legal Admin Services Manager where appropriate.
Become a superuser in all IT systems, supporting the team where appropriate.
Manage the distribution of workload
Manage the teams rotas and ensure adequate cover
Ensure new starters have buddies/ mentors and the correct set up is ready for day one and seating is allocated.
Executive Assistant duties
Providing a full EA service to senior Fee Earners
Act as Gatekeeper
Arranging diaries, meetings and global travel
Manage partners' billing processes: agreeing on billing dates, gathering disbursements, initiating prebills, completing billing checklist etc
Processing expenses etc
Previous EA / PA experience within a legal firm is essential.
Previous Team Leadership / Management experience is essential
Experience in Billing for Fee earners is essential
Preferably have Construction / Commercial Litigation experience
Excellent communication and leadership skills
Proactive and collaborative Team Player
Excellent communication skills and used to speaking with stakeholders
Good IT skills and experience in Billing systems
Salary to be discussed on application
Hybrid Working: 3 days office / 2 days home
Location: City of London