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PA
- Posted 13 October 2021
- Salary £29000 - £34000 per annum + Pro rata (term time = 41 weeks)
- LocationEast London
- Job type Permanent
- Discipline HR & Executive Support
- ReferenceTB/B_1634143255
- Contact NameTina Byrne
Job description
A fantastic opportunity for an experienced PA to work for the Executive Principal of this outstanding Education facilitator, based in East London
As the first point of contact/gatekeeper for the Executive Principal, you will provide a strong administrative and secretarial service, building relationships with both staff and external partners
Main duties:
- Providing excellent time management in maintaining the Executive Principal's calendar, ensuring strategic planning time is scheduled in an effective manner
- Check mail and manage the Executive Principal's inbox
- Arrange the collation and distribution of correspondence and documentation in a timely manner, maintaining action logs, and a bring-forward system
- Be the first point of contact for the Executive Principal in communicating with Trustees and Stakeholders, supporting as required, and ensuring strategic planning time, is scheduled in an effective manner
- Also assisting the Head of HR in providing HR administration support
- Manage confidential work with considerable tact and diplomacy
- Ensure the manual/computerised filing systems are maintained
- Present a professional, welcoming service to stakeholders and guests, and provide refreshments
- Take minutes when required of meetings and ensure agendas are prepared, documents collated, rooms/refreshments are booked
- Produce letters, reports, data analysis, and other documents from dictation and manuscript as well as drafting routine correspondence for the Executive Principal
- Manage the complaints process
- Production of documents e.g. leaflets, prospectus
- Organise hospitality for internal meetings and assist in arranging school events
- Arrange travel and accommodation for the Executive Principal
- Liaise with staff, parents, governors, local authority, Dept of Education, and outside agencies as appropriate
- Provide general administrative support
- Arrange Board/Governors meetings, and be responsible for all correspondence to Directors/Governors including agendas, collating documentation, and preparation of reports
- Occasional travel and attendance may be required to other sites
Person Specification
- Previous PA experience within a busy and confidential environment is essential
- Excellent organisational skills
- Previous minuting of meetings is essential due to the confidentiality
- Have an excellent eye for detail
- Be computer literate, good MS Office Word, Excel, PowerPoint and ability to update websites
- Knowledge of SIMS would be an advantage
- An awareness of the freedom of information act would be useful
- Previous experience of working in the education sector would be desirable
- Be able to be flexible to attend early and late meetings as and when required
Salary: £29000 - £34000 - Pro Rata (Term time = 41 weeks)
Hours: 8am - 4pm