A highly experienced PA is needed to work for the Executive Principal of this education facilitator, based in East Lodon

As the first point of contact / gatekeeper for the Executive Principle you will provide a strong admin and secretarial service, building relationships to both staff and external partners

Main duties

• Providing excellent time management in maintaining the Principles calendar, ensuring strategic planning time is scheduled in an effective manner
• Check mail and manage the principles inbox
• Collate and distribute correspondence and documentation, maintaining action logs and bring forward
• Provide support with Trust activities and stakeholders as required, Time management of the Executive Principal's calendar, ensuring strategic planning time is scheduled in an effective manner
• Organise the collation and distribution of correspondence and documentation in a timely manner
• First point of contact for the Executive Principal in communicating with trustees and stakeholders
• Support the Executive Principal/Head of HR with certain personnel functions/ HR Administration duties
• Manage confidential work with considerable tact and diplomacy
• Ensure the manual / computerised filing system are maintained
• Present a professional, welcoming service to stakeholders and provide refreshments
• Take minutes when required of meetings and ensure agenda's are prepared , documents collated, rooms and refreshments booked
• Produce letters, reports, data analysis and other documents from dictation and manuscript as well as drafting routine correspondence for the Executive Principal
• Manage the complaints process
• Production of documents, g. leaflets, prospectus etc
• Organise hospitality for internal Meetings and school events
• Organise travel and accommodation for the Executive Principal duties if required
• Liaise with staff, parents, governors, Local Authority, DfE and outside agencies as appropriate
• Organise general administrative work including all correspondence
• Responsible for all correspondence to Directors and Governors including Agendas and the papers relating to Board/Governors Meetings, preparation of Reports to Directors/Governors and general liaison

Person Specification

• Previous PA experience within a busy and confidential environment is essential
• Excellent organizational skills
• Previous minuting of meetings is essential due to the confidentiality
• Have an excellent eye for detail
• Be computer literate, good MS Office Word, Excel, PowerPoint and ability to update websites
• Knowledge of SIMS would be an advantage
• An awareness of freedom of information act would be useful
• Previous experience of working in in the education sector would be desirable
• Attendance to other Trustee sites may be required

Be flexible to attend early and late meetings as and when required

Salary : £29000 - £34000 (pro rata)

Hours : 39 hours (term -time = 39 weeks +2 weeks)