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Part- Time Team Assist / Events Administrator
- Posted 11 December 2020
- Salary £90.00 - £95.00 per day + plus holiday pay
- Location
- Job type Temporary
- Discipline HR & Executive Support
- ReferenceBBBH16745_1607710330
- Contact NameTina Byrne
Job description
An exciting opportunity for an experienced Team Assistant / Events Administrator to work Part-Time for this global healthcare membership body. Working 28 hours per week / 4 days you will be supporting the Project Manager in providing admin support to various projects and events and liaising with a range of staff, customer's, and members.
- First point of contact for telephone / email
- Book meeting rooms, ensuring catering and room set up is accurate
- Liaise with associate consultants, assessors, and reviewers as necessary, book travel and accommodation
- co-ordinated administrative support service to designated projects and events from planning through to completion and evaluation:
- Ensure that actions are documented, and project updates are reported to the PM
- Take minutes of meetings
- Update and maintain project docs and filing system
- Proofread, check and reformat docs as directed
- Administer surveys
- ensuring correspondence, reports, meeting notes and any other documentation are produced to agreed timescales and quality standards
- Process invoices, update and maintain spreadsheets with financial expenditure
- Support and attend occasional conferences and events, which may involve occasional travel and overnight stays.
- Act with diplomacy and discretion to always safeguard confidential and commercially sensitive information
Person Spec
- Previous Admin experience is essential
- Excellent written and communication skills to build strong relationships and provide an excellent customer service
- Ability to take ownership of the administration of designated projects
- Minute taking / action points skills
- Good MS Office skills including maintaining and updating Excel Spreadsheets
- Diary management and good organisational skills
- Previous experience of working in event, would definitely be an advantage
- Preferably you will have experience or an interest in the health sector
- Previous experience of working in a membership organisation, would be desirable.
To commence: beginning of January 2021
Duration: Temp - poss Perm
Hours: 28 / 4 days per week
Location: Central London
Day Rate: £94.60 plus hols
Perm salary £24,900 pro rata