Senior Admin

  • Location

    City of London, London

  • Sector:

    HR & Executive Support

  • Job type:


  • Salary:

    £38000.00 - £40000.00 per annum + plus benefits and hybrid working

  • Contact:

    Tina Byrne

  • Job ref:


  • Published:

    24 days ago

An experienced Company Secretary Administrator is required to work for this dynamic and growing global financial services company. You will be required to provide professional administration services, with a particular focus on corporate secretarial services, to a varied portfolio of Real Estate Alternative Investment clients

Company Secretarial duties

  • Prepare and check notices, standard and complex minutes, and any ancillary and statutory documents as required.
  • Assist with the new client business take-on and exiting process as required.
  • Making statutory and other filings to the Companies registration office.
  • Ensure Board decisions and resolutions are documented as a correct record.
  • When required, to prepare minutes and other meeting documents.
  • To maintain an awareness and understanding of local Regulatory requirements.

General Responsibilities

  • To administer a portfolio of client entities, to ensure all activities fall within the guidelines/stipulations of the statutory or governing documents.
  • Be the immediate point of contact in client relationships.
  • Undertake periodic reviews of clients' matters in accordance with the timetable set by the Director.
  • To oversee the maintenance of accounting records and coordination of annual accounts preparation, through effective liaison with the Client Accounting Solutions team.
  • To manage cash payment processes
  • To ensure the tax status of entities is observed with the timely completion of tax returns
  • To manage the billing process, reviewing billing proformas/draft invoices
  • To liaise with the Accounts Department and Directors to monitor the aged debts.
  • To manage risk exposure by ensuring Risk/Review procedures are followed at all times and be aware of the need for professional advice.
  • Escalating any issues/risks arising promptly to the Manager or Directors where appropriate.

Skills Required

  • Educated to A Level or Degree standard.
  • Ideally have a professional/relevant qualification to Certificate Level (e.g. ICSA).
  • Ideally a minimum of 3 years' experience in funds and/or trust and company administration, company secretarial or financial services environment.
  • A comprehensive understanding and technical knowledge of funds/trust administration, UK Company Law and the tax implications of various structures.
  • Excellent verbal and numerical skills.
  • Advanced IT skills, particularly with Excel.
  • Proven client handling skills with excellent interpersonal skills and the ability to communicate effectively with clients and colleagues.
  • Ability to work under pressure and meet deadlines
  • Collaborative with a strong team spirit, ability to work using own initiative with attention to detail.
  • Preferably have Real Estate experience

Salary: £37000 - £40000 plus benefits

Location: City - Hybrid working model

We are Social