An excellent opportunity for an experienced Administrator to provide PA support to the EA of the General Secretary of this Private Office. You will be working for a high profile membership body, in a busy and varied role providing PA / Admin support to the Board Members , based in Central London. As the first point of the for the Private Office and its Board Members, you will provide a welcoming and professional support service

Main Duties:

• Meeting and greeting high-net-worth clients / Board Members on behalf the Private Office
• Working closely with the Secretariat and Events team to provide travel itineraries for the UK and overseas travel of its Board Members
• Update and maintain function sheets of events in the private office.
• Typing business emails and correspondence
• Management of incoming post, phone calls and emails as required.
• Arrange meetings, prepare documentation, and create agendas for distribution in advance of meetings
• Manage bookings the Private Company flat diary, including booking dining requirements.
• Devise and maintain up-to-date soft copy filing and retrieval systems.
• Additional similar tasks will be delegated by the Assistant to the Grand Secretary in order to support the organisation's objectives.
• Process expenses for the Grand Secretary, Board & Committee members using an online system (Sage).
• Raise purchase order and submit invoices as and when required for the department.
• Admin support for the Head of Secretariat, Deputy Grand Secretary and the General Counsel

Must have skills:

• Be an excellent team payer. Be happy to assist colleagues to ensure objectives are met
• Excellent organisational skills with an eye for detail.
• Ability to work to deadlines and adapt to changing prioritise.
• Previous experience of working at senior Exec level confidentially, would be desirable.
• Previous administrative experience is essential.
• PA experience is desirable.
• Good Diary Management experience is essential.
• Previous PA /Team Assistant experience would be beneficial.

Salary: £28,000 - £35,000
Benefits: from 25 - 30 hols plus Bank Hols (over 2 years in service) / good Pension/ BUPA / Life / Subsidised Gym/ Employee Assistance Programme / Season Ticket Loan
Hybrid working: 1 or 2 working from home (subject to diary requirements)
Hours: 35 per week
Location: Central London

* Please note that during the 3 month probation period it is a requirement for all staff to work full time in the office

Closing Date for your CV Application is Monday 12th - Registrations need to be completed by Thursday 8th June