Company Secretarial Assistant

  • Location

    West End, London

  • Sector:

    HR & Executive Support

  • Job type:


  • Salary:

    £35000 - £55000 per annum + Plus Benefits

  • Contact:

    Kayley Whybrow

  • Contact email:


  • Job ref:


  • Published:

    5 months ago

An exciting opportunity has become available for a Company Secretarial Assistant to join our client, a Commodity Trading Company, in there London offices. As Company Secretarial Assistant you will Act as the UK point of contact for Head Office Corporate Services and Legal department alongside some Treasury Administration. The ideal candidate will be flexible dependable and professional with a Corporate background.


  • Prepare Board Minutes and Board Resolutions for various UK entities and ensure al l decisions of the Board are accurately and appropriately
  • Provide corporate transactional and corporate governance support, including drafting, maintaining, and filing corporate documents and organising materials for board and committee
  • Support with the collection of signatures and liaise with external legal notary providers for the notarisation and legalisation of Support with the logging of invoices.
  • Maintain statutory registers as well as manage Glencore's corporate entities and our shareholder
  • File al l relevant statutory documents and updates at Companies House and obtain certificates of good standing as well as prepare annual confirmation
  • Support with the appointment of new directors to UK companies
  • Support with due diligence and KYC requirements of third parties and review existing incorporated companies
  • Assist with any queries relating to UK incorporated companies or companies with UK based directors
  • Various related tasks and special projects as requested by the Legal Department, including administrative support as


  • Experience in company secretarial work within the financial sector
  • Experience with minute taking or similar demonstrable le experience
  • Highly proficient in administrative duties
  • Ability to work as part of a team as well as independently
  • Professional, corporate and keen able to build relationships across all departments, including the Board and Senior Management
  • A flexible, dependable attitude is key
  • High attention to detail and highly organised
  • Experienced in working with a high level of trust and integrity
  • Strong interpersonal and communication skills
  • Highly proficient with Microsoft Office applications
  • Degree educated or equivalent

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