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Executive Assistant

  • Location

    City of London, London

  • Sector:

    HR & Executive Support

  • Job type:

    Contract

  • Salary:

    £50000 - £55000.00 per annum

  • Contact:

    Tracy Freeman

  • Contact email:

    Tracy@kennedypearce.com

  • Job ref:

    BBBH17389_1629816214

  • Published:

    29 days ago

  • Duration:

    12 Months

Our Asset Management client are looking to hire an experienced Executive Assistant to support the head of Investments and head of Corporate Banking for a 12-month maternity contract.

As Executive Assistant you will be accountable for providing high level, client focused administrative and professional support.

Main Duties:

  • Provides full support to Head of Investment & Corporate Banking, EMEA
  • Full discretion and management of professional's calendar and contacts
  • Manages and coordinates logistics for client events, conferences (UK and International)
  • Minimal personal work (flight/restaurant bookings)
  • Manages complex international multi-leg travel, often requiring continuous changes, and rescheduling
  • Applying for visas for foreign travel
  • Manage and process expenses - prepare, track and file expense reports
  • Maintenance of professionals Salesforce entries including pulling reports when requested
  • Extensive phone coverage
  • Re-allocate business costs for entire department as required
  • Book meeting rooms, conference calls, dialing professional into conference calls
  • Formatting of presentations/spreadsheets as needed
  • Assists with maintaining, management and distribution of committee, marketing, compliance and regulatory documents as required
  • Works with other Administrative Assistant to ensure office runs smoothly and holidays are covered
  • Perform other administrative duties as assigned
  • Oversees and assists with Covid Return to Work seating and logistical planning
  • I&CB Office and/or desk moves coordination, liaising with stakeholders where applicable
  • Assists with onboarding and offboarding I&CB employees, including trainee and graduate induction programmes
  • Oversees compliance requirements for the group, ensuring that policy is adhered to and on-going requirements are completed
  • Coordinates training requirements for staff (research, booking, cancellations, confirmations,)
  • Partner with management on ongoing projects i.e. social events, charitable committee duties

If you are immediate or have a short notice and come from Asset Management or financial Services with C-suite experience then please email your cv to us.

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