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Executive Assistant

  • Location

    London

  • Sector:

    HR & Executive Support

  • Job type:

    Temporary

  • Salary:

    £25.00 - £30.00 per hour + plus hols, office & hybrid working

  • Contact:

    Tina Byrne

  • Job ref:

    BBBH18943_1661936426

  • Published:

    28 days ago

  • Duration:

    3 - 4 months +

  • Startdate:

    ASAP

An exciting opportunity for a highly experienced Executive Assistant to work for this global consultancy company. Using your Executive / PA and organisational skills you will support this busy global Strategy Director, and ensuring the smooth running of his day-to-day activities

Main duties

  • Manage complex diaries across a number of time zones. Advanced MS Outlook essential.
    * Managing mailbox with efficiency and discretion at all times.
    * Manage the processing of invoices via SAP (online system). Training will be provided.
    * Manage the processing of expenses via Barclaycard Spend Management (online system).
    Training will be provided.
    * Book meeting rooms using the Condeco system, including refreshments.
    * Organising global conference calls - both audio and video as necessary, again across a
    number of different time zones.
    * Extensive domestic and international travel, accommodation and visa arrangements.
    * Personal administration, as and when required.
    * Organise Group Strategy departmental events including team volunteering.
    * Building strong relationships with all levels across the entire Group and key external
    stakeholders, both in the UK and internationally. Key relationships for this role will be
    with EA/PA's across the commercial divisions and Global Support functions.
    * Flexibility to cover senior EA's absence, as and when required.
    * Support in preparing presentations, often at short notice. Intermediate user of MS
    PowerPoint essential; advanced user capabilities preferred.
    * Support in preparing reports. Advanced user of MS Word essential.
    * Organise and set agenda for large, often complex cross-business executive events,
    including but not limited to PLC PM, PPPs, budget meetings, annual Board strategy away
    day, and others
    * Organise meetings with bankers, brokers, advisors related to Corporate Development and
    M&A
    * Support broader Corporate Development team on an ad hoc basis


    Skills Required
    * Excellent verbal and written communication skills
    * Strong interpersonal skills to build relationships with both clients and staff of all levels
    * Flexible and able to adapt to a fast-changing and growing environment.
    * Strong time management skills and ability to prioritise and work effectively under
    pressure
    * Enthusiastic, confident, outgoing "people-orientated" personality
  • High-energy, robust and resilient, able to perform well and remain calm under pressure
    * Ability to keep information organised and confidential
    * Note-taking skills
    * Commitment to high standard of excellence and willingness and flexibility to support the
    where at times it may be necessary for the employee to work reasonable additional hours in order to satisfy the duties and responsibilities of the position

Hourly Pay Rate £30.00 plus accrued holiday pay

Location: London SW1

Office based moving to hybrid working when the Director travels

To commence ASAP
Duration: 3 - 6 months

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