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Executive Assistant to CEO

  • Location

    City of London, London

  • Sector:

    HR & Executive Support

  • Job type:

    Permanent

  • Salary:

    £50000 - £55000.00 per annum

  • Contact:

    Tracy Freeman

  • Contact email:

    Tracy@kennedypearce.com

  • Job ref:

    BBBH17148_1622196797

  • Published:

    22 days ago

My Client are a global Media firm looking to hire an experienced EA who is used to juggling multiple tasks at once and always has the willingness to help and be involved in whatever comes up!

We are currently looking for an Executive Assistant who will support a global CEO and CHRO, giving you the opportunity to work the magic behind the scenes and enable the Executives and the business to achieve their goals.

Duties of the Executive Assistant

  • Comprehensive poised and resourceful support to the CEO and the CHRO that ensures a professional, responsive and effective service to relevant stakeholders (internal and external)
  • Able to liaise with senior stakeholders professionally and discretely
  • Coordinating and strategically managing the calendars and diary invitations, ensuring fluidity, and avoiding conflicts
  • Scheduling and organising internal and external meetings, ensuring all preparations are made
  • Plan and coordinate meetings and special events
  • Taking full ownership for managing all international travel and VISA'S and transport ensuring they are in line with company policy
  • Co-ordinate complex travel arrangements. Become familiar with the specific detailed needs of the CEO; create consistent travel itinerary for reference and be available during travel times to quickly address any last-minute changes or cancellations
  • Managing the raising of purchase orders, and managing expense claims
  • Help to streamline the HR recruitment process
  • Being an effective key point of contact for the Board members, working closely alongside the rest of the HQ support team to ensure all of the Executives are supported as required
  • Prioritising inquiries and requests while troubleshooting; making judgements and recommendations to ensure smooth day-to-day engagements
  • Maintain divisional org charts and detailed divisional employee contact spreadsheet
  • Work closely with the Senior EA who supports the CFO and COO to ensure a smooth and efficient work environment for all divisional leaders

Idea Candidate will have

  • 5 years + experience working in an EA, ideally a global executive in a fast moving professional environment
  • Adaptable and can change direction quickly as priorities shift
  • Operate with clear understanding of confidentiality, building trust
  • Experience of supporting executives and groups of people of increasing seniority and complexity
  • Comfortable in booking complex travel and organising VISA's along with creating travel itineraries
  • Can take full ownership for managing multiple diaries, calendars and room bookings
  • Proven experience in taking initiative and acting independently without direction
  • Fully conversant in Microsoft Office and Outlook 365

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