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HR Assistant

  • Location

    London, England

  • Sector:

    HR & Executive Support

  • Job type:

    Permanent

  • Salary:

    £24000.00 - £30000.00 per annum

  • Contact:

    Ria Dean

  • Contact email:

    ria@kennedypearce.com

  • Job ref:

    BBBH16707_1606922371

  • Published:

    5 months ago

My client are an ambitious and forward thinking Financial Services firm, who are looking for a high-performing, motivated, HR Assistant to join and add value to the London HR team.

This role provides the opportunity to kickstart your HR career in a dynamic, growing business, whilst also completing your studies.

Key Activities:

The role will initially cover the following areas, with the opportunity to grow over time:

  • Recruitment:
    • Oversee the recruitment inbox, highlight relevant applications, draft responses to non-standard enquiries for approval by the HR Director
    • Prepare job descriptions for internal and external distribution
    • Liaise with candidates and external recruitment agencies to arrange interviews
    • Ensure the HR system is accurate and up to date at all times, including new joiners and staff changes, responding to routine holiday amendments and queries
    • Produce standard employment contractual documentation
  • Onboarding:
    • Manage the pre-employment screening process, including setting up future joiners on the Vero portal, monitoring progress, responding to queries
    • Manage the onboarding process, including ensuring all relevant documentation is obtained from future joiners, internal dissemination of relevant information at the appropriate time, bearing in mind issues of confidentiality where appropriate
    • Plan inductions for new joiners, conducting HR induction sessions
  • Development and Training:
    • Arrange approved internal training sessions and deal with all associated administration
    • Deal with approved external training course bookings and examinations
    • Prepare, send, log and file biannual review forms
  • Annual Certification:
    • In collaboration with the Compliance team, assist with the smooth running of the annual certification process, including collating relevant documentation
  • General HR administration:
    • Leavers' administration including referencing
    • Proactively manage the HR Director's diary, including managing schedules, arranging meetings, interviews and appointments and lunches both internally and externally - Routine and ad hoc confidential correspondence, writing first draft where appropriate
    • Scanning and electronic filing of confidential documents
    • General support to the HR Director

Qualifications, skills and competencies required:

  • Educated to degree level or equivalent
  • Strong awareness of the need for utmost confidentiality and discretion
  • Very good knowledge of Excel, Word and PowerPoint
  • Excellent verbal and written communication skills
  • Proactive, well organised and self-motivated, with good time management skills
  • Analytical and numerate

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