Office Manager

Posted 08 November 2023
Salary £45000 - £65000 per annum + Bonus & Hybrid Working
Job type Permanent
Discipline HR & Executive Support
Contact NameTina Byrne

Job description

Our Client, a boutique investment business in Mayfair are looking for a PA/Office Manager to join their team. This role offers hybrid working. Joining an incredibly friendly team this role will work closely with the Co-Founder of the business as a PA along side working as an Office Manager to support the rest of the team.

You will be responsible for:

  • Maintaining an organised and efficient office environment, including managing office supplies, equipment, and facilities.
  • Maintain office security and emergency protocols and procedures.
  • Acting as Fire Marshall and First Aider (training can be provided if necessary) and leading on health & safety within the workplace matters.
  • Assisting in ensuring compliance with regulatory requirements and internal policies.
  • Being a "go to" person for the wider team on ad hoc queries and tasks.
  • Providing PA support, managing diaries, booking travel, meetings and itineraries.
  • Meeting and greeting guests and management of meeting rooms.
  • Organising internal and external meetings, events, drinks and dinners.
  • Completing and submitting expense claims.

Additional duties may include:

  • Assisting Compliance officer in maintaining and updating compliance documentation and records.
  • Assisting in accounts payable and the tracking of supplier invoices.
  • Coordinating employee onboarding, orientation and access to necessary systems.
  • Maintaining employee records, holiday, sickness and benefits administration.
  • Being the primary point of contact for IT-related matters within the company.
  • CRM Maintenance

The candidate:

  • Experience in working for a small to medium sized business
  • Previous office management experience
  • Ability to support in a PA capacity
  • A polished and strong communicator

Benefits Include

  • Hybrid working, 4 days in the office
  • 25 Days Holiday
  • Private Medical
  • Critical Illness Cover
  • Life Assurance
  • Wellness Cover
  • Discretionary Bonus