A fantastic opportunity for an experienced PA to work for the Executive Principle of this outstanding Education facilitator, based in East London

As the first point of contact/gatekeeper for the Executive Principle you will provide a strong administrative and secretarial service, building relationships with both staff and external partners

Main duties:

• Providing excellent time management in maintaining the Executive Principle's calendar, ensuring strategic planning time is scheduled in an effective manner
• Check mail and manage the Executive Principle's inbox
• Arrange the collation and distribution of correspondence and documentation in a timely manner, maintaining action logs and a bring forward system
• Be the first point of contact for the Executive Principle in communicating with Trustees and Stakeholders, supporting as required and ensuring strategic planning time, is scheduled in an effective manner
• Also assisting the Head of HR in providing HR administration support
• Manage confidential work with considerable tact and diplomacy
• Ensure the manual/computerised filing systems are maintained
• Present a professional, welcoming service to stakeholders and guests, and provide refreshments
• Take minutes when required of meetings and ensure agendas are prepared, documents collated, rooms/refreshments are booked
• Produce letters, reports, data analysis and other documents from dictation and manuscript as well as drafting routine correspondence for the Executive Principle
• Manage the complaints process
• Production of documents e.g. leaflets, prospectus
• Organise hospitality for internal meetings and assist in arranging school events
• Arrange travel and accommodation for the Executive Principle
• Liaise with staff, parents, governors, local authority, Dept of Education, and outside agencies as appropriate
• Provide general administrative support
• Arrange Board/Governors meetings, and be responsible for all correspondence to Directors/Governors including agendas, collating documentation, and preparation of reports
• Occasional travel and attendance may be required to other sites

Person Specification

• Previous PA experience within a busy and confidential environment is essential
• Excellent organisational skills
• Previous minuting of meetings is essential due to the confidentiality
• Have an excellent eye for detail
• Be computer literate, good MS Office Word, Excel, PowerPoint and ability to update websites
• Knowledge of SIMS would be an advantage
• An awareness of freedom of information act, would be useful
• Previous experience of working in in the education sector would be desirable
• Be able to be flexible to attend early and late meetings as and when required

Salary: £29000 - £34000 (pro rata) - dependant on relevant experience
Hours: 39 hours per week (term -time = 39 weeks +2 weeks)