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PA/Office Manager

  • Location

    City of London, London

  • Sector:

    HR & Executive Support

  • Job type:

    Contract

  • Salary:

    £27000 - £30000.00 per annum + pro rata + benefits + hybrid working

  • Contact:

    Tina Byrne

  • Job ref:

    BBBH17653_1636673322

  • Published:

    24 days ago

  • Duration:

    6 months

  • Startdate:

    January 2022

An excellent opportunity for an experienced PA/Office Manager to support this Global Head of this growing investment company based in the heart of the city

You will support the Global Head of Capital Markets by providing a flexible, confidential and high-quality secretarial support to the London Directors and assist the wider team and provide full office management activities to ensure the smooth and efficient running of the office.

PA duties:

  • Organising diaries, meetings, travel arrangements and itineraries
  • Producing and amending documentation etc.
  • Processing expense claims and completing monthly timesheets
  • Arranging management meetings, including the preparation of packs, agendas etc
  • Producing PowerPoint presentations and updating Excel spreadsheets
  • Working as part of the wider cross jurisdiction PA team to provide assistance
  • Carrying out a range of additional projects/duties as required by the Directors

Office Management duties

  • Reception and switchboard duties, dealing with clients via telephone and email
  • Liaising with the Helpdesk to resolve any IT issues
  • Ordering stationery and arranging payment of invoices
  • Organising office maintenance and admin tasks related to the premises
  • Assisting other offices in connection with attending Embassies to have documentation apostilled/notarised, delivering/collecting documentation in connection with visas.
  • Overseeing the bookings for meeting rooms and board rooms
  • Assisting with new starter packs and ensuring work from home assessments are completed
  • Acting as the first port of call for all staff members in the office.

Skills required

  • Extensive PA experience is essential
  • Previous Office Management experience would be desirable
  • Confident user of key IT packages, including Word/Excel/PowerPoint/Outlook
  • Prior experience working in a financial services environment is desirable
  • The ability to use initiative and work independently
  • Willingness to get involved and work as part of the team
  • The ability to remain calm when under pressure and to meet deadlines
  • Accuracy and an eye for detail
  • The ability to time manage effectively and to prioritise and organise workflow
  • Strong communication skills - confidence in engaging with staff at all levels.

Salary: £30,000 pro rata plus benefits

Location: City - Hybrid working model

Duration: 6 months FTC

Start Date: January 2022

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