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PA/Team Admin

  • Location

    City of London, London

  • Sector:

    HR & Executive Support

  • Job type:

    Temporary

  • Salary:

    £110.00 - £140.00 per day + plus holiday pay

  • Contact:

    Tina Byrne

  • Contact email:

    Tina@kennedypearce.com

  • Job ref:

    BBBH17220_1624543062

  • Published:

    about 1 month ago

  • Duration:

    1 month

  • Startdate:

    1st July

A new and exciting PA / Team administrator to support the Business Risk Team of this City Insurance company

You will be required to support the team's operating plan, assist with projects and provide relevant management information to senior management

Duties

    • Provides technical and administrative back up to their team
    • Assist with diary management for the team including travel arrangements ad hotel bookings, if necessary
    • Co-ordinates prompt and accurate processing of data/information on relevant systems
    • Works closely with colleagues in order to gain an understanding of the technical, procedural, legal and regulatory aspects of tasks
    • Assist with diary management for the senior management team , including booking meeting rooms.
    • Liaising with other PA's, re organisation of travel arrangements, hotel bookings etc as necessary
    • General administration duties including binding training/presentation packs, printing, answering the team's phones and taking messages
    • Records team sickness and absence and holiday records
    • Organises and schedules any BR related training and assist with the set-up, recording attendance and feedback
    • Create internal process documentations and assists the CRO by collating information for Board and other corporate forum reports
    • Maintain filing systems for financial promotions and gifts and hospitality
    • Approve expenses in the absence of the CRO
    • Liaise with other colleagues organising conference calls/Skype meetings
    • Take minutes of meetings notes when required
    • Keeps informed of all regulatory and legal changes which impacts on the job role
    • Responds appropriately to urgent issues as they arise
    • Establishes and maintains appropriate electronic and paper records for the Business Risk team, and oversees the prompt and accurate production of appropriate documentation to best meet client, company and regulatory requirements
    • Interprets instructions and issues arising, and then implement actions according to policies and procedures
    • The Board of each Operating Entity requires the highest standards of corporate governance, operational excellence and financial reporting throughout the Group from all its employees. Specific responsibilities are listed below. Reference to team (below) is only applicable where the job holder has direct line management responsibilities:
    • Ensures compliance of self and team (as appropriate if the job holder has line management responsibilities) with all applicable legal, fiscal and regulatory obligations in the form of policies and procedures
    • Ensures correct authorisation is obtained and processes followed when required by the Operating Entity and/or Group
    • Ensures performance, HR and T&C records are up to date and meet the Operating Entity and/or Group's requirements (which will include those of direct reports if the job holder has line management responsibilities)

Knowledge/Experience

    • Previous PA / Team Admin experience within a Corporate company, preferably within in Insurance
    • Has previous experience of using Microsoft Office
    • Awareness of the regulatory environment and requirements including, for example, data protection, money laundering etc, would be an advantage
    • Confident and has good communication skills including written, verbal and face to face
    • Able to work independently and use initiative
    • Highly organised, with good planning/time management skills and is proactive
    • Attention to detail, analytical and able to solve problems
    • Able to work flexibility and achieves tight deadlines/targets
    • Resilient and calm under pressure

Day Rate : £110 - £140 (plus accrued holiday pay)
Duration : 1 month
Commence : 1st July

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