Team PA (12 Month Maternity Cover)

My client, a leading Asset Management firm are looking for an experinced PA to support the Compliane, HR, Legal and Operations teams!

Particular focus on providing PA support to the Compliance department;

• Assisting with accurate and timely delivery of Compliance monitoring tasks.
• Compliance reporting - preparing Compliance Certificates to be distributed to the Client, ensuring deadlines are met and that distribution details are kept up to date.
• Monitoring of receiving PA declarations in a timely manner.
• Assisting with the annual AML review.
• Other ad/hoc Compliance work.

Finance;

• Issuing of fee invoices to Clients, as well as ensuring distribution details are kept up to date.

Legal;

• Assisting to prepare legal documents for signing. Saving Legal documents to Satuit and filing.
• Minute taking and circulating the minutes for the Business and Operating Committee Meeting.
• In the absence of the PA to the COO - preparation and delivery of the Board pack.

Human Resources;

• Accurate updates to company organisational charts and the Company Who's Who page on the intranet.
• Assisting with recording absence on the HR system; Cascade.
• Running reports from Cascade and sending out communications to staff.
• Preparation of Emergency contacts reports, distribution to those specified.
• Assist with the organisation of in-house training, talks and company activities

Operations;

• Assist with the organisation of Due Diligence Operational meetings with Clients.

Other;

• Daily diary management, organising internal/external meetings and conference calls.
• Day to day filing and ad-hoc requests.
• Communication with staff across the business and third party providers such as auditors, brokers, service providers and Clients.
• Covering work for the PA to the COO and PA to Operations when they are on annual leave.

This is a busy varied role, if you have FS experience please calls to discuss further.