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Facilities Manager

  • Location

    City of London

  • Sector:

    HR & Executive Support

  • Job type:


  • Salary:

    Up to £54000.00 per annum + Excellent benefits

  • Contact:

    Tracy Freeman

  • Job ref:


  • Published:

    27 days ago

An exciting opportunity has become available working as a Facilities Manager for a boutique but Global Investment client.

The Facilities Manager is responsible for the successful strategic planning and day-to day facilities operations and maintenance of the physical environment for the London office. This role will also collaborate with other EMEA offices, including sharing best practices and responsible for managing required health and safety and statutory compliance programs for associates.

The role reports into the Global Head of Real Estate & Facilities and will have one direct report. Whilst the expectation is for this role to reflect the Company's normal working hours of 09.00 - 17.00, from time to time there may be a business request to work outside of business hours.

Main Responsibilities as Facilities Manager:

  • Proactive annual budget planning for London office facilities goods and services; proactive management of spend at or below budget (including management of day to day office costs at or below facilities budget)
  • Understanding of and adherence to lease terms for London office; escalation of any/all building issues promptly with drive to resolution
  • Responsible for answering and responding to all incoming Facilities Management emails and prioritising requests in a timely manner
  • Allocating requests to service partners and ensuring the tasks are managed and resolved
  • Develops facilities/office service-level standards collaboratively with London executive team and Head of Real Estate and facilities; executes to these standards
  • Communicates clearly to senior management, associates and providers as appropriate for all facilities-related matters in both written and verbal formats
  • Works with the Global Head of Real Estate and Facilities to develop and execute the strategy for the facilities management provisions
  • Clear understanding and successful consistent delivery of support to both internal and external clients as agreed with senior stakeholders
  • Management of 1-2 team members, setting high standards of excellence and holding team members accountable for performance
  • Management of all facilities providers to contractual obligations; act as key stakeholder in selection of new providers in partnership with sourcing and procurement team
  • Daily vendor management for delivery of Front of House Services, Cleaning services and Maintenance and Electrical Services; liaise with service partners, contractors, and suppliers to ensure regular activities are undertaken
  • Create, manage, and monitor supplier contracts to ensure high standard service and KPI's are adhered to
  • Responsible for administration of the purchase-to-pay process within facilities, Ensuring the process is adhered to and all invoices are matched to
  • Overall responsibility for HSE and to ensure working knowledge with the Health & Safety Act 1974
  • Maintain the compliance documentation ongoing to comply with regulations for office compliance
  • Carrying out periodic health and safety checks and order the required supplies for first aid points and equipment
  • Manage the Display Screen Equipment (DSE) risk assessments
  • General health and safety duties including some risk assessments and knowledge of statutory compliance requirements
  • Act as Fire Marshal and First Aider

Skills and Experience

  • IOSH (Essential), Fire Marshall & First Aider (Desirable)
  • Ability to form strong relationships both internally with members of the team and the wider company, and vendors and suppliers.
  • Ability to manage client expectations and deliver value added service.
  • Strong communication and interpersonal skills.
  • Excellent organisational skills including multitasking and diary management.

This is an excellent company to join that have great key values that support their internal members. If your skills mate the requirements them please do not waste time in applying!

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