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Manager, Accounts Payable

  • Location

    City of London, London

  • Sector:

    Accounting & Finance

  • Job type:

    Permanent

  • Salary:

    Negotiable

  • Contact:

    Holly Jenkins

  • Contact email:

    holly.jenkins@theice.com

  • Job ref:

    R-03411_1546882737

  • Published:

    2 months ago

DESCRIPTION/ JOB PURPOSE

The Accounts Payable Manager is responsible for effectively and efficiently managing the day to day operations of the EMEA & APAC Accounts Payable department, which includes the corporate AP systems, people, internal controls and processes.

The company operates in a highly regulated, fast paced and demanding transaction processing environment, therefore the Accounts Payable Manager must ensure that the team operates within a tightly controlled environment, with the highest level of accuracy, while providing the company and it's vendors a superior level of service.

DUTIES AND RESPONSIBILITIES

Team management:

  • Manages an EMEA & APAC accounts payable team of seven, including 2 Supervisors
  • Leads the team in achieving an increased level of efficiency, turnaround times, and meeting internal and external stakeholder payment expectations
  • Drives and follows up on key accounts payable deadlines to ensure that business critical items are delivered on time and without issue
  • Communicates any delays in payments or other issues to management so that these issues are acted upon appropriately
  • Creates work plans and KPIs, to define team priorities, to identify areas of improvement, and to provide timely and constructive performance feedback
  • Recruits and trains qualified AP personnel to enhance their performance, development, and work product

Internal and External audit:

  • Drives compliance within a robust control framework
  • Manages internal/external audit queries and deliverables

Process, policy and control oversite:

  • Assures that all internal controls, including SOX controls, are followed
  • Reviews all internal controls on a regular basis to ensure they are comprehensive, accurate and relevant
  • Ensures that AP team is operating under a uniform processes across EMEA and APAC and in-line with global process where possible

Review and control operation:

  • Displays a logical thought process to ad-hoc scenarios to minimise risk
  • Reviews and approves payment runs, and manual banking portal payments
  • Develops and maintains relevant KPIs to improve the management and visibility of invoice processing activities, including payments
  • Ensures invoices are processed accurately and timely
  • Monitors and reviews of aged payables and system exceptions to limit any potential issues for nonpayment

Period close:

  • Ensures month-end close deadlines are met, with all relevant transactions dealt with in a timely manner
  • Reviews and approves the bank reconciliations for AP disbursement accounts in the Blackline system

Business Liaison:

  • Acts as the primary contact for all EMEA & APAC businesses in relation to payment related queries, and offers clear and consistent communication on AP process
  • Looks at recurring business queries, in order to develop solutions to minimize future queries, through improved process or performance (system or staff)
  • Provides excellent service delivery and technical expertise to key stakeholder groups

PERSON SPECIFICATION

Knowledge/ experience:

  • Demonstrable proven experience of managing a large accounts payable function (5+ members)
  • AP related procurement experience (e.g.: matching, clearing exceptions, issue resolution)
  • Proven track record of implementing process efficiencies
  • Strong understanding and working knowledge of reconciling accounts, and the importance of maintaining strict internal controls ideally within shared services
  • Must have large ERP experience such as Oracle, SAP or PeopleSoft
  • Demonstrable experience of leading migration projects and continuous improvement projects
  • Proven ability to work as a member of leadership team.
  • Proficiency with Microsoft Excel
  • Qualifications/ education: Essential: University degree

Desirable:

  • Procurement and corporate card experience
  • Oracle Cloud software experience

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