Manager, Accounts Payable
- Posted 07 January 2019
- Salary Negotiable
- Location
- Job type Permanent
- Discipline Accounting & Finance
- ReferenceR-03411_1546882737
- Contact NameHolly Jenkins
Job description
DESCRIPTION/ JOB PURPOSE
The Accounts Payable Manager is responsible for effectively and efficiently managing the day to day operations of the EMEA & APAC Accounts Payable department, which includes the corporate AP systems, people, internal controls and processes.
The company operates in a highly regulated, fast paced and demanding transaction processing environment, therefore the Accounts Payable Manager must ensure that the team operates within a tightly controlled environment, with the highest level of accuracy, while providing the company and it's vendors a superior level of service.
DUTIES AND RESPONSIBILITIES
Team management:
- Manages an EMEA & APAC accounts payable team of seven, including 2 Supervisors
- Leads the team in achieving an increased level of efficiency, turnaround times, and meeting internal and external stakeholder payment expectations
- Drives and follows up on key accounts payable deadlines to ensure that business critical items are delivered on time and without issue
- Communicates any delays in payments or other issues to management so that these issues are acted upon appropriately
- Creates work plans and KPIs, to define team priorities, to identify areas of improvement, and to provide timely and constructive performance feedback
- Recruits and trains qualified AP personnel to enhance their performance, development, and work product
Internal and External audit:
- Drives compliance within a robust control framework
- Manages internal/external audit queries and deliverables
Process, policy and control oversite:
- Assures that all internal controls, including SOX controls, are followed
- Reviews all internal controls on a regular basis to ensure they are comprehensive, accurate and relevant
- Ensures that AP team is operating under a uniform processes across EMEA and APAC and in-line with global process where possible
Review and control operation:
- Displays a logical thought process to ad-hoc scenarios to minimise risk
- Reviews and approves payment runs, and manual banking portal payments
- Develops and maintains relevant KPIs to improve the management and visibility of invoice processing activities, including payments
- Ensures invoices are processed accurately and timely
- Monitors and reviews of aged payables and system exceptions to limit any potential issues for nonpayment
Period close:
- Ensures month-end close deadlines are met, with all relevant transactions dealt with in a timely manner
- Reviews and approves the bank reconciliations for AP disbursement accounts in the Blackline system
Business Liaison:
- Acts as the primary contact for all EMEA & APAC businesses in relation to payment related queries, and offers clear and consistent communication on AP process
- Looks at recurring business queries, in order to develop solutions to minimize future queries, through improved process or performance (system or staff)
- Provides excellent service delivery and technical expertise to key stakeholder groups
PERSON SPECIFICATION
Knowledge/ experience:
- Demonstrable proven experience of managing a large accounts payable function (5+ members)
- AP related procurement experience (e.g.: matching, clearing exceptions, issue resolution)
- Proven track record of implementing process efficiencies
- Strong understanding and working knowledge of reconciling accounts, and the importance of maintaining strict internal controls ideally within shared services
- Must have large ERP experience such as Oracle, SAP or PeopleSoft
- Demonstrable experience of leading migration projects and continuous improvement projects
- Proven ability to work as a member of leadership team.
- Proficiency with Microsoft Excel
- Qualifications/ education: Essential: University degree
Desirable:
- Procurement and corporate card experience
- Oracle Cloud software experience