An excellent opportunity for an admin assistant to work in the Post and Facilities Department of this City global investment team. You will use your strong communication skills and eye for detail to be a part of this busy team ensuring post is logged and tracked globally

Main duties

• Provide an excellent customer service to all internal staff and external suppliers
• Providing an efficient and reliable postal service globally
• Liaise with couriers, DXL and build relations with suppliers
• Sort and distribute post - Collect and distribute post on set floors, building relations with all staff
• Ensure the delivery of all post
• Answer telephones, take bookings and give messages to the team
• Reply to emails confirming collection or delivery details
• Update and maintain Excel spreadsheets
• Also covering the courier desk and being the first point of contact - meeting and greeting as and when required - Greeting couriers and deliveries
• Taking delivers to recipient on floors - log and track
• Have a good eye for detail and accuracy to recall when important documents were received and the logistics of their delivery
• Basic to intermediate computer skills - Word and Excel
• Good knowledge of Manual Handling, should lifting be required

Skills

• Previous experience of working in a post room would be desirable
• Excellent communication skills with the ability to build relationships both internally and externally
• A good team player - able to work on your own initiative if required
• Basic to intermediate computer skills - good knowledge of Word and Excel
• Basic admin skills would be an advantage
• Ability to lift and carry stationary orders to various floors
• Manual handling training would be desirable

Hourly Rate: £10.75 plus accrued holiday pay
Hours: 8.30am - 5.30pm (some flexibility to cover team shifts)
Office Based role
Location: City of London